Facilities Support Administrator

Life Unlimited.At Smith+Neb

We are seeking a proactive and customer-focused Facilities Support Administrator to support the day-to-day operations of our workplace and help maintain a safe, compliant, and efficient working environment. This role is responsible for a wide range of administrative and facilities-related activities, ensuring employees, visitors, and contractors experience a well-managed and professional workplace.

The successful candidate will provide front-of-house support, assist with workplace services, maintain facility records, coordinate office resources, and support health, safety, and environmental (HSE) initiatives across the site.

• Manage front-of-house services, including visitor management and reception-related activities.

• Support housekeeping and security service coordination.

• Conduct routine site inspections and report any issues requiring attention.

• Manage office mail and courier services.

• Coordinate employee and visitor access control arrangements.

• Maintain site records, documentation, notices, certificates, and signage.

• Support the Facilities Manager with day-to-day facilities operations and projects.

• Assist with the management and supervision of facilities service contractors.

• Order and maintain office supplies and workplace consumables.

• Coordinate meeting room bookings and room setup requirements.

• Restock office and cafe consumables as needed.

• Arrange the purchase of small-value materials required for facility maintenance and operational tasks.

• Organize and coordinate meetings, events, and workplace activities.

• Maintain facility-related records and lists, including:

  • First Aid Responders and Emergency Wardens

  • Security card access information

  • Vehicle registrations

  • Locker assignments

• Help ensure facility assets meet business, operational, and legal requirements.

• Support site health, safety, and environmental (HSE) programs and initiatives.

• Report safety concerns and non-compliance issues.

• Monitor and replenish first aid supplies.

• Communicate HSE and emergency information to visitors attending the site for the first time.

• Assist with emergency preparedness activities, including evacuation and shelter-in-place procedures.

• High School Diploma or equivalent and 4+ years of experience in facilities administration, office administration, workplace services, or a related corporate support environment.

• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.

• Experience with data entry, report preparation, and managing correspondence through various software applications.

• Previous experience working in a corporate office environment.

• Additional education, certification, or training in Office Administration, Business Administration, or a related field (Certificate, Diploma, BBA, MBA, or equivalent).

• Experience supporting workplace facilities, office management, or administrative operations.

We believe in creating the greatest good for society. Our strongest investments are in our people and the patients we serve.

• Inclusion and Belonging-Committed to Welcoming, Celebrating and Thriving on Inclusion and Belonging, Learn more about Employee Inclusion Groups on our website ().

• Your Future:401k Matching Program, 401k Plus Program, Discounted Stock Options, Tuition Reimbursement

• Work/Life Balance:Flexible Personal/Vacation Time Off, Paid Holidays, Flex Holidays, Paid Community Service Day

• Your Wellbeing:Medical, Dental, Vision, Health Savings Account (Employer Contribution of $500+ annually), Employee Assistance Program, Parental Leave, Fertility and Adoption Assistance Program

• Training:Hands-On, Team-Customized, Mentorship

• Extra Perks:Discounts on fitness clubs, travel and more!

Smith+Nec provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

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