Specialist,Purchasing Card Job Fort Worth area,Texas USA,Administrative/Clerical

Title:

Specialist, Purchasing Card

Department:

DT Purchasing

Campus

Location:

TCCD District Offices

Employee Classification:

CLR
- Clerical

Position Type:

FT
- Regular

Grant Funded:

Pay Frequency:

Monthly

Compensation Details:

Starting Pay - $41,800

Work Hours:

Monday
- Friday 8:00am - 5:00pm

Remote Eligible:

This position is not eligible for remote work

Special Instructions to Applicant:

Job Summary:

This role is responsible for supporting the reconciliation of all Purchase cards for Tarrant County College (TCC).

Primary Duties and Responsibilities:

Essential Performance Requirements*

Creates, calculates, and maintains the Procurement department filing system, including department payroll records
Analyzes all aspects of cardholder compliance, e.g. program duedates, purchases correctly expensed, and any issues related tostate sales and use taxes
Creates Concur reports related to unassigned and not submitted status, sort by travel vs. goods and services, and update per cardholder when available
Processes PCARD requisitions and assign Colleague , Social Security Number, and birthdate as cards are entered
Supports the Senior Buyer/PCARD Administrator by running andanalyzing all available Concur reports for Finance and Procurement process reports in a timely manner, will send out email distributions for card submittal dates, late activity, and potential deactivation of cards for non-compliance
Responsible for the master file for cardholders, e.g. creating new file folders, updating deactivated card files, sending activation emails and insuring that the card is linked correctly in Colleague
Works with the Senior Buyer/PCARD Administrator during the internal audit process
Processes PCARD Applications in TCC Marketplace, researches personal information in Colleague and insures the Colleague on the Cardholder Application
Audits cardholder records, including receipts, tax exemptions,etc.
Sends cardholder notifications regarding missing receipts, taxespaid, etc.
Uploads corrected records (for audit) into Concur, such asmissing receipts, tax reimbursements to Business Services,etc.
Serves as a back-up for the Senior Buyer/PCARDAdministrator
Send email reminders to delinquent cardholders

Service Excellence

Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
Supports the mission, values, goals, and principles of the College

Supervision

Works under the supervision of the assigned department leader

* Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employment agreement between the employer and employee and is subject tochange by the employer as the needs of the employer and requirements of the job change.

Required

Minimum Qualifications:

High school diploma/GED
Three (3) years’ working experience related to the Essential Performance Requirements

Preferred Qualifications:

Certified PCARD Professionals Certification (CPCP)

Knowledge, Skills and Abilities:

Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication
Skilled using computer applications and enterprise systems,including the Microsoft Office suite
Ability to work effectively in a collaborative environment
A…