Administrative Assistant

At Baird, Hampton & Brown (BHB), we've built our reputation on creative, sustainable engineering solutions and lasting relationships. With over 30 years in business, we're proud to be recognized as a Best Place for Working Parents and one of Zweig Group's Best Firms to Work For as well as earning numerous industry awards for our work. Our team thrives on collaboration, integrity, and a healthy balance between work and life, and we're looking for an Administrative Assistant to help keep our Fort Worth office running smoothly.

• Greeting visitors, answering phones, and supporting day-to-day office needs such as refilling office snacks daily.
• Coordinating meetings, events, luncheons, and celebrations across multiple offices.
• Assisting with project specification documents using Spec Link software.
• Supporting office security, employee status tracking, and key management.
• Keeping office and breakrooms stocked, organized, and welcoming.
• Maintaining petty cash, receipts, and accounting coordination.
• Welcoming new hires and helping them get settled with office tools and systems.
• Serving as or becoming a notary public (BHB covers sponsorship fees).

• High school diploma or GED
• At least one year of administrative experience
• Valid driver's license and ability to travel locally when needed
• Strong communication and organization skills as well as a sense of professionalism

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and Adobe
• Design experience in Canva
• Experience with Spec Link

This position is full-time, non-exempt, with the expectation of working 30 hours a week, with coordinated flexible scheduling options. This role requires accurate logging of hours (in accordance with BHB's time-tracking policy) and the ability to adjust hours or schedules based on project needs and deadlines.

BHB's operating hours are Monday through Friday, 8am - 5pm. BHB offers flexible scheduling options, including five 8-hour days or four 9-hour days with a half day on Friday morning. While the start and end times of the workday can be adjusted, employees are expected to establish and maintain a consistent schedule which must encompass the core business hours of Monday through Thursday 9am - 4pm, and Friday 9am - 11 am.

This position is primarily sedentary with long periods of sitting, but with occasional moving around the office including pulling and lifting up to 25 lbs. Occasional bending, squatting, and reaching overhead will also occur. Additionally, typing and computer use is required daily.

We believe that taking care of our employees and their families is vital to their success. BHB covers the full cost of employee medical, dental, vision, short- and long-term disability, and basic life insurance premiums, while also subsidizing a significant portion for dependents. We offer voluntary life and disability coverage, paid parental leave after 12 months, a PTO bank from day one, 401(k) matching, and annual bonuses.

Employees also have access to an Employee Assistance Program with counseling, legal, financial, and wellness resources.

Beyond core benefits, we provide HSA contributions, pet insurance discounts, and referral bonuses. We also prioritize connection and growth through mentorship, leadership opportunities, professional memberships, and BHB Connects- quarterly events that bring teams together. More details regarding benefits will be provided during the interview process.

Baird, Hampton & Brown is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, age, sex (including pregnancy & childbirth conditions), sexual orientation, gender, gender identity, expression, or status, mental or physical disability, genetic information, military or veteran status, citizenship, or any other status or characteristic protected by applicable law.