Coordinator of Theatre Operations and Facilities Job Fort Worth area,Texas USA,Business

Job Summary

The Coordinator of Theatre Operations and Facilities is responsible for facilitating the school objectives by assisting and leading in both daily and long-term operations, programming, facility management, and planning for the Department of Theatre and Theatre TCU.

Duties & Essential Job Functions

Facilitates departmental objectives by providing support of the academic theatre program, theatre production, and special theatre event programing; interpreting and communicating regulations, requirements, and criteria to students and faculty; explaining guidelines and procedures to faculty, parents, students, and staff.

Manages and oversees the department’s financial accounting by monitoring expenditures and revenue; preparing and submitting departmental budgets; creating projections and implementing strategies to meet departmental financial responsibilities; approving expenditures within university and departmental guidelines; preparing financial reports and communicating issues or needs to Chair of Theatre.

Manages departmental operations and administrative functions by planning and implementing office systems, layouts, equipment procurement, and computing and facilities maintenance.

Manages policies related to risk management including departmental campus programs for minors.

Oversees facility operations, classroom technology and maintenance projects. Communicate with freight companies for large deliveries involving loading dock. Distribution of goods upon delivery.

Assists faculty with academic advising by serving as a liaison to College of Fine Arts Degree Certification; attending College of Fine Arts advisor training and communicating new information to faculty and students as necessary.

Determines policy and procedure improvements and implements changes individually and/or in consultation with Chair of Theatre.

Supervises summer and special programs by coordinating with TCU Conference Services; scheduling programs and offerings; developing and directing publicity and marketing materials; managing budgets and associated staff.

Coordinates departmental special events by arranging and attending meetings with other university offices; determining special event requirements and expediting services; providing coordination and assistance to the Chair of Theatre.

Manages vendor creation of independent contractors and student workers, obtaining appropriate documentation, contracts, and approval of payment. Prepare and submit contracts for vendor types on campus supporting theatre productions and curricular needs.

Manages contract administration associated with theatre programming, guest artists, senior showcase (local and New York), theatre professionals, and labor unions for both academic theatre and special theatre event programming including insurance requirements for on- and off-campus programming.

Acquires and arranges for licensing rights to material produced by the department and ensures compliance required by publishing house agreements in marketing and publicity efforts.

Facilitates training with Purchase Card users to keep updated on new systems and in compliance.

Manages marketing and public relations efforts for Department of Theatre including advertising schedule, media reservations, marketing material project management, departmental photography including scheduling freelancers and managing Theatre production photo archives.

Processes special requests for space access from other departments, Conference Services or outside vendors. Schedule space requests for theatre students/faculty/staff—check AdAstra for space reservations in Ed Landreth or other campus buildings.

Oversees five areas of theatre production by monitoring area budgets; assisting area heads with training compliance and with needs that arise from producing theatre in both on- and off-campus venues.

Requests and management of keys and swipe access for faculty, staff, students, and stage managers.

Provides grant writing support for theatre initiatives and programs.

Performs other related duties as assigned.

Required Education & Experience

Bachelor’s degree and 2 years of business operations experience
High school diploma or GED…


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