Supply Chain Commercial Lead

Overview

About The Company Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns.

More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.” JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job. The Supply Chain Commercial Lead will be responsible for managing subcontractor contracts, change orders, purchase orders (POs), invoicing, and inventory management to ensure effective oversight and administration of contractual agreements throughout the project lifecycle. The position will report to the Commercial Manager.

• Manage Material Buyout/Contracting;
  Review and validate materials bids against the plans, specifications and material take-offs.
• Obtain, evaluate, and negotiate material pricing with vendors.
• Manage data entry within the purchase order process: creating POs, receiving, and issuing materials.
• Manage contract package creation and execution. Review and validate Contract Documents and SOVs for each trade.
• Interview and validate capabilities of each vendor; set up issuance of contracts on schedule.
• Meet all deliverables per timelines per the project startup checklist.
• Manage Contracts, Plan Changes, Change Orders; provide materials costs for change orders.
• Oversee and support the Commercial Specialist in Sage; verify change order costs are accurate and valid; coordinate change orders for review in Sage.
• Collaborate with the Precon Team and reach out to vendors for material costs on plan changes; RFI's will generate subcontractor change orders.
• The Commercial Lead validates pricing of the change order and coordinates with the Commercial Specialist to submit the change order through Sage and release materials.
• As ASIs are released and RFIs are produced, work with the Preconstruction team to ensure accurate quantity takeoffs are provided; reach out to vendors for pricing and submit for approval.
• RFI generation leads to subcontractor change orders and associated pricing validation.
• Inventory Management Audits & Invoicing Alignment:
  Perform weekly audits to ensure the Supply Chain Operations team is receiving and issuing material; work with the AP team to align received and invoiced material; ensure materials are reconciled and POs closed at project end.
• Lead Project Close Out:
  Create job-specific close-out templates; ensure all POs are reconciled and closed; ensure future billings are cut off from the project; manage warranty, O&M, as-builts, and Procore documentation uploaded by the milestone-validation lead.

• Act as a representative and advocate of JPI’s culture and guiding principles.
• 5 day (Monday-Friday) physical co-location and daily collaboration.
• Thorough knowledge of contracts and project financials.
• Manage Material Buyout/Procurement/Contracting; ensure a minimum of 3 subcontractors per trade have submitted a SOW and a SOV bid for the project; validate, assess, negotiate, and award subcontracts.
• Collaborate with the Commercial Specialist to set up Procore correspondence and document all required contract documents; set up Sage Sales Orders and Purchase Orders.
• Lead Project Close Out: manage subcontractor warranty letters, O&M letters, as-built drawings, and Procore closeout documentation; ensure financials are fully settled and POs reconciled and closed.

Bachelor's degree in related field or equivalent experience; 5+ years' experience in a business or professional setting (inclusive of…