Event and Meeting Planner

Event And Meeting Planner

Salary Range $70,000.00 - $ Salary/year Position Type FT Salary Job Shift Day

At Bristol Hospice, we believe exceptional events create meaningful connections, inspire teams, and strengthen our culture. We are seeking an experienced Event & Meeting Planner to lead the planning and execution of corporate meetings, leadership conferences, training programs, recognition events, retreats, and special events across our growing organization.

This is an exciting opportunity for a highly organized, strategic professional who thrives in fast-paced environments and is passionate about creating memorable experiences that align with business objectives and company culture.

• Lead the planning and execution of corporate meetings and events from concept to completion.
• Manage leadership conferences, multi-day events, training programs, retreats, incentive trips, and recognition events.
• Develop event timelines, budgets, project plans, and logistical strategies.
• Coordinate attendee communications, registration, travel arrangements, food and beverage, audiovisual needs, accommodations, and onsite logistics.
• Serve as the primary liaison with hotels, venues, vendors, speakers, and service providers.
• Conduct site visits and evaluate venues for quality, cost-effectiveness, and overall experience.
• Manage event budgets and negotiate vendor contracts to maximize value.
• Partner with executive and operational leadership to ensure events achieve their intended business objectives.
• Build repeatable processes and standards as Bristol Hospice continues to grow its meetings and events program.
• Measure event outcomes and identify opportunities for continuous improvement.
• Provide onsite support and troubleshoot issues to ensure flawless event execution.

• 5-10+ years of corporate meeting and event planning experience preferred.
• Experience planning executive meetings, leadership conferences, incentive trips, and multi-day events.
• Strong project management skills with the ability to manage multiple priorities simultaneously.
• Experience managing event budgets, vendor relationships, and cross-functional stakeholders.
• Exceptional communication skills and executive presence.
• Strategic mindset with the ability to align meetings and events with organizational goals and culture.
• Strong organizational skills, attention to detail, and ability to perform under pressure.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• High level of professionalism, discretion, and confidentiality.

• Flexibility to work outside normal business hours as needed.
• Ability to travel approximately 25% or more, sometimes with limited notice.
• Valid driver's license and reliable transportation.
• Ability to lift and carry event materials weighing up to 50 pounds.
• Successful completion of background and drug screening requirements.

• Tuition Reimbursement
• PTO and Paid Holidays
• Medical, Dental, Vision, Life Insurance, and more
• HSA & 401(k) available
• Mileage Reimbursement for applicable positions
• Advanced training programs
• Passionate company culture committed to the highest standard of care in the hospice industry

Bristol Hospice is a nationwide industry leader committed to providing a family-centered approach in the delivery of hospice services throughout our communities. We are dedicated to our mission that all patients and families entrusted to our care will be treated with the highest level of compassion, respect, and dignity.

Bristol Hospice is an equal-opportunity employer. Our success depends upon our ability to create and maintain a diverse and supportive work environment where individuality is promoted. Bristol puts high priority on the worth of every person. We do not base our hiring decisions on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics.