Subcontracts Manager

Subcontracts Manager

A subcontracts manager oversees the procurement, negotiation, compliance, and performance of subcontracts for assigned programs. Responsibilities span the full subcontract lifecycle including but not limited to the review and negotiation of terms and conditions, ensuring compliance with appropriate prime contract flow downs, advising management of contractual rights/obligations and means to mitigate contractual/program risks, the process, release and management of subcontracts and maintenance of subcontract files.

This role will work closely with cross functional partners to ensure internal stakeholder inputs and requirements and correctly captured in subcontracts and documented, reviewed and approved in accordance with company policies. The Subcontracts Manager also maintains relationship with external subcontract partners and acts as the primary point of contact for resolution of subcontractor issues. This role will primarily support new program awards with Earned Value Management (EVM) requirements.

Prior experience with EVM application in subcontracts is required.

Essential Functions and Responsibilities:

• Strategic Program Support
• Participate in Program Management Reviews and other internal planning meetings to capture subcontract requirements.
• Maintain familiarity with on-going technical aspects of the programs to effectively monitor and manage subcontract requirements and identify any necessary change orders or amendments.
• Provide governance to the program team in carrying out the terms of subcontracts.
• Proactively assess subcontractor performance and offer solutions to mitigate contractual/program risks.
• Procurement and Subcontract Management
• Developing and executes a sourcing and subcontract program management strategy that addresses overall program capture needs and execution.
• Front-end engagement in analyzing customer RFPs, structuring sound business arrangements and developing subcontract RFP packages.
• Develop subcontracts, internal work orders and other contractual documents and ensure the required review, approval and signature processes are followed.
• Analyze supplier quotes/proposals, performing cost/price analyses, developing negotiation strategies and leading subcontract negotiations.
• Utilizing source selection techniques (best value, total cost of ownership, etc.)
• Subcontractor Oversight
• Ensure appropriate administration of subcontracts after award, including interaction with the subcontractor, review and submission of data deliverables, interpretation of contractual requirements and performance monitoring.
• Act as the official point of contact with subcontractors for all contractual matters and drive closure to contractual issues.
• Coordinate correspondence and communication between subcontractors and internal stakeholders.
• Risk Management and Mitigation
• Reviews solicitation and contractual documents to assure contractual/financial risks are identified and mitigated, the contractual rights of the company are protected, and EBIT and cash flow opportunities are maximized as related to subcontracts.
• Partner with Contracts, Proposal and Finance teams, to validate the accuracy and completeness of subcontracts and cost proposals prior to submission to the customer.
• Ensure all department policies and procedures and followed and documentation is complete, accurate and appropriately stored.

Performs other duties as assigned.

The Subcontracts Manager position is an individual contributor role without supervisory duties.

To perform this job successfully, an individual must be able to perform each essential function and responsibility satisfactorily. The following requirements are representative of the necessary qualifications.

• Ability to work in a fast-paced environment…