Project Manager, Procurement ​/ Purchasing

The Project Manager exists to successfully execute mechanical construction projects from turnover through final closeout while protecting project profitability, cash flow, schedule performance, customer relationships, contractual rights, documentation integrity, safety performance, and operational execution.

The Project Manager serves as the primary owner of project financial performance and is responsible for coordinating the efforts of customers, field leadership, vendors, subcontractors, accounting, preconstruction, and executive leadership.

The Project Manager is the central hub of project execution and is expected to make disciplined decisions utilizing the Operating System.

Success in this role is measured by profitability, cash flow, customer satisfaction, schedule achievement, safety performance, documentation quality, change order recovery, and successful project closeout.

• Participate in project turnover meetings with the Preconstruction Department.
• Review all estimates, proposals, contracts, specifications, drawings, schedules, assumptions, exclusions, and customer commitments.
• Identify project risks, procurement requirements, long lead items, staffing requirements, and schedule constraints.
• Develop project execution plans and project startup strategies.
• Establish project budgets, labor plans, procurement plans, and milestone schedules.
• Ensure project setup is complete before field mobilization.

• Own project financial performance from turnover through closeout.
• Develop and maintain project budgets.
• Review labor productivity, material costs, subcontractor costs, equipment utilization, and committed costs.
• Prepare weekly cash flow forecasts.
• Forecast billings, collections, labor expenditures, material commitments, subcontractor commitments, and project profitability.
• Review project financial reports regularly and identify developing risks.
• Coordinate with Accounting to ensure accurate billing and collections.
• Escalate financial concerns immediately when project performance begins deviating from plan.

• Forecasted final cost.
• Forecasted final profit.
• Outstanding commitments.
• Current cash flow forecast.

• Identify all changes in scope immediately.
• Create Change Events and Change Order Requests in accordance with company procedures.
• Maintain complete documentation supporting all change order requests.
• Track change order aging.
• Follow up regularly on outstanding change orders.
• Ensure all approved changes are incorporated into project forecasts.
• Protect company rights regarding changed work.
• The Project Manager owns:Change order recovery.
• Change order aging.
• Change order profitability.

• Review and understand all project contract requirements.
• Maintain awareness of all notice requirements, deadlines, payment terms, warranty obligations, and contractual responsibilities.
• Prepare and issue required notices when necessary, including:
• Delay notices
• Disruption notices
• Reservation of rights notices
• Payment notices
• Protect contractual rights throughout project execution.

• Maintain complete and organized project records.
• Ensure all RFIs, submittals, meeting minutes, correspondence, schedules, change orders, notices, and closeout documents are current.
• Review project documentation regularly for completeness and accuracy.
• Ensure documentation supports project performance and risk management.

If it is not documented, it did not happen.

• Serve as the primary customer contact throughout project execution.
• Maintain professional communication with customers, contractors, owners, engineers, vendors, and subcontractors.
• Resolve project concerns in a timely and professional manner.
• Maintain customer confidence while protecting company interests.
• Follow MMOS Customer Pressure and Threat Response procedures when necessary.

The Project Manager is expected to remain calm under pressure and respond with facts, documentation, and contract alignment rather than emotion.