Academic Program Specialist

Job Title

Title: Academic Program Specialist

Employee Classification: Academic Program Specialist

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Osteopathic Clinical Education-300632

Job Location: Fort Worth

Salary: $51,972.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. This includes assigned clerkships in various specialties (family medicine, internal medicine, surgery, pediatrics, OB/GYN, emergency medicine, psychiatry, etc.) during the clinical years of the DO program.

The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at UNT Health is seeking to hire an Academic Program Specialist to support the Osteopathic Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Osteopathic Clinical Education Department ensuring that the day-to-day administrative functions are performed.

This position is critical to the overall success in the program. Serves as point of contact to hospital/clinic partners, students, prospective students, and faculty on matters related to course management, enrollment, program requirements, policies and procedures, and other administrative matters.

Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience.

• Proficiency in Microsoft Office suite of programs:
  Word, Excel, and PowerPoint.
• Manages time and multiple projects.
• Works independently.
• Maintains professional dress, grooming and demeanor.
• Maintains good working relationships with coworkers.
• Excellent interpersonal, oral, and written communication skills.
• Ability to function independently and as part of a team.
• Attention to detail and accuracy of reporting.
• Outstanding customer service skills.
• Knowledge of medical education systems and impact on health care delivery.
• Data entry abilities.

• Three to five years of experience working in an administrative capacity within higher education and/or in a healthcare setting utilizing high functioning/problem-solving skills.

• Proactive and consistent communications with students and hospitals for the rotations.
• Preparing and maintaining online curriculum platform.
• Assist with clerkship data. Coordinate orientations, services, access.
• Assign each student to a clinical location for training and communicate schedule to students and faculty.
• Proactive communication with faculty regarding training of students and number of student positions available at each site
• Input, process, and maintain student records of rotations per guidelines and any needed changes.
• Advise students regarding processes and procedures for completing clinical clerkships.
• Coordinate all core 3rd year rotations and 4th year electives for departments; make changes to rotation schedule.
• Compile, track and submit all grades received via the appropriate systems (Canvas, eMedley, EIS, etc.).
• Provide technical support for faculty and students for the online systems/platforms; make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education;…