Event Coordinator – WRMC

Event Coordinator Trail Drive Management Corporation Properties Trail Drive Management Corp TDMC is a not for profit venue management company in Fort Worth Texas TDMC manages all aspects of venue management including but not limited to event booking event management marketing IT technical services food & beverage parking security housekeeping changeover maintenance and more TDMC manages several venues in Fort Worth TX

Trail Drive Management Corp TDMC is looking for a full time Event Coordinator The ideal candidate will be able to provide outstanding customer service both externally and internally with creativity and consistency The ability to multitask and prioritize is essential as this role oversees details such as dcor catering entertainment transportation location invite list special guests equipment promotional material etc We are seeking an enthusiastic energetic and highly organized Event Coordinator to assist in managing assigned events at various TDMC managed properties from conception through completion and thereafter

Review technical riders pre event information and discuss production requests and requirements directly with promoters artists representatives and all other pertinent organizations involved

Advance all assigned events for the success of each event

Organize and manage pre event meetings and ensure attendance of all relevant staff

Develop and distribute Event Memos andor Information Sheets in a timely manner to all departments and relevant staff

Compile present and review Event information in weekly staff meetings and all relevant pre event meetings

Conduct post event briefings for continual improvement to benefit future events

Develop Event files to retain all Event information for future events and for other staff review

Prepare budget and cost control measures for assigned Events Provide estimates and forecasting information for assigned Events to the Finance Department and ensure accurate Event reporting

Attend and lead Event Settlements working with Finance in all aspects of the Event Settlement process from deal points pre settlement issues and final settlement preparation

Develop proper Computer Aided Drafting CAD drawings for all assigned events and all areas of useWork in conjunction with the Ticketing Department to develop CAD drawings and assist as needed with the preparation of Pre Sale and On Sale for assigned Events Anticipate production logistical and operational problems Identify appropriate solutions and the project consequences of proposed actions and implement recommendations to support organizational objectives

Oversee Event Personnel and report any important positive or negative feedback to relevant Department Managers Establish and maintain effective working relationships with clients co workers part time staff contractors patrons as well as public and municipal officials

Assist in developing department specific rules and Regulations Standard Operating Procedures Training Manuals and any other methods to assist in the development of future Event Managers Assist in the review and determination of Best Practices for Event Load inSet up maximum capacity with various configurations and Load outTear down Develop cost estimates for events of various sizes and types

Learn and review all areas inside and outside the Arena with special emphasis on those with event specific use and purpose

Assist in bid andor sales process for new events

Complete all duties as assigned on a timely basis and with a high degree of safety & professionalism

Performs other duties as assigned

Must be a minimum of 18 years of age Bachelors degree from an accredited four year college with preferred area of study in Event Production or Sports Entertainment Management andor equivalent work experience4 years experience in event managementcoordination Production preferably in concerts sporting events trade shows equestrian events and game management is desired

Coursework in Trained Crowd Manager is desired

Demonstrate knowledge in event production including lighting audio video facility rigging industry terminology event related services and technical…