Specialist Sr – Operations Budget and Procurement; Internal

Overview

Specialist Sr – Operations Budget & Procurement

Reports to:

Director – Operations Business Services
PC#: 22118, 22119
Pay Grade: 706
Duty Days: 239
Salary Range: $51,624 - $62,197
FLSA Status:
Non-exempt

• Position Type: Leading District Professional/ Specialist - District Professional
• Date Posted: 3/11/2026
• Location: District Service Center
• Closing Date: 04/01/2026

Position Purpose

Supports financial activities to ensure compliance with management instructions, applicable statement of policy and procedures, and maintains consistency with District objectives and best practices. Provides financial support including procurement, budget, financial, and performance metrics monitoring. Assists in analysis to support financial decision making. Assists in department and campus personnel training for planning and monitoring of allocated funds. Supports the full cycle of accounts payable activities including invoice processing, payment processing, and vendor management.

Contracts / Accounting / Payment Processing / Grants

• Processes and prepares all payments to vendors, resolves invoice discrepancies, and corresponds with vendors and department staff; maintains all payment related documents.
• Ensures contracts are accurate (dates, services and cost), assists District Operations leaders in providing a high-level summary before contracts are routed for signature.
• Performs the general accounts payable cycle for all transactions.
• Verify and process various documents including contracts, purchase orders, and invoices.
• Matches invoices with proper purchase orders; ensures completeness and accuracy of invoices and shipments. Tracks invoices for fiscal year end, processes 3-way purchase order matching invoices and check requests.
• Detects and resolves problems with incorrect orders, invoices, and shipments. Reconciles retainage report and assists with project closures.
• Reconciles aging reports, AP transactions, and statements for all vendors
• Provides support for preparation and submission of department grant applications to various funding agencies.
• Supports processing of expenditure requests.

Reporting / Auditing

• Assists in compilation, generation, submission, and interpretation of reports, statistics, timelines, table, spreadsheets, and presentations as needed.
• Gathers, compiles, tracks, analyzes data and reports information from multiple sources.
• Assists internal and external auditors as needed.
• Implements a digital model ensuring elimination of paper reporting.
• Supports budgeting process, assessment of cost performance, and analysis of budget variances.
• Assists with projections for budget submissions, including month and year end reports.
• Creates financial reports as needed to ensure monitoring of budgets and expenditures.
• Provides support to campus personnel for preparation and submission of program funds.
• Follows district and department procedures for budget functions.
• Assists with preparation of bid requests for department purchases.

Safety

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

• None.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

• Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a…