Payroll Manager

Job Details

Job Location:

94000 HQ Office Fort Worth TX - Fort Worth, TX 76104

Job Title:

Payroll Manager

Department:
Payroll

The Payroll Manager will oversee and manage the organization’s payroll functions, ensuring pay is processed weekly, bi‑weekly, or monthly with speed, accuracy, and absolute confidentiality. This role is responsible for directing payroll operations, implementing efficient processes, and ensuring strict compliance with company policies, union‑specific collective bargaining agreements, Service Contract Act (SCA) regulations, and government contract guidelines. The ideal candidate possesses exceptional analytical math skills, advanced Excel proficiency, and a proven track record of leading payroll functions in complex regulatory environments.

Candidates will be asked to complete an advanced Excel proficiency assessment.

• Oversees the daily workflow and performance of the payroll department and payroll staff (including Payroll Specialists).
• Recruits, interviews, hires, and trains payroll staff.
• Provides constructive and timely performance evaluations.

• Department Leadership:
  Directs, guides, and supervises payroll staff to ensure accurate, timely processing of employee paychecks, deductions, earnings, and regular updates to payroll records.
• Compliance & Auditing:
  Overlooks and conducts rigorous internal audits of payroll data to guarantee absolute compliance with union agreements, SCA regulations, and federal/state government contracting laws.
• Data & System Management:
  Maximizes the use of payroll systems and utilizes Excel to manage, calculate, and verify extensive payroll data, ensuring all system changes are thoroughly vetted.
• Financial Reporting:
  Prepares, reviews, and presents comprehensive payroll reports, including summaries of earnings, tax deductions, leave (including compassionate leave), and non‑taxable wages for executive leadership.
• Liability Calculation:
  Approves and verifies payroll liabilities, including employee federal and state income taxes, social security taxes, and employer payments for social security, unemployment, and worker's compensation.
• Dispute Resolution:
  Serves as the escalation point for complex payroll discrepancies, employee queries, and cross‑departmental financial reconciliations.
• Year‑End Operations:
  Oversees the accurate processing, verification, and timely issuance of annual W‑2 forms and relevant tax filings.
• Process Improvement:
  Continually assesses and updates internal payroll procedures, workflows, and policies to enhance efficiency and security.

• Advanced Excel
  
  Skills:
  
  Expert understanding of Excel functions (pivot tables, VLOOKUPs, XLOOKUPs, complex formulas, and data modeling) to calculate, audit, and analyze financial metrics.
• Communication & Presentation:
  Proficient in written and oral communication; able to present financial reporting clearly to executive leadership and handle employee relations diplomatically.
• Mathematical & Financial Acumen:
  Exceptional ability to perform calculations and analyze figures such as discounts, interest, commissions, proportions, margins, percentages, and ratios.
• Leadership & Conflict Resolution:
  Proven interpersonal skills, active listening, and conflict resolution tactics necessary to manage a team and build strong cross‑functional relationships.
• Organization & Drive:
  Exceptional organizational skills with the proven ability to multi‑task, prioritize high‑stakes deadlines, and manage multiple corporate accounts/contracts in a high‑paced environment.
• Technical Literacy:
  High proficiency in Microsoft Office productivity suite and specialized payroll/HRIS software.

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• Certified Payroll Professional (CPP) designation preferred.
• At least five (5) years of payroll experience, with a minimum of two (2) years in a supervisory or management capacity preferred.
• Extensive, hands‑on experience navigating the Service Contract Act (SCA), Union Work forces, and government contracting rules.
• Deep knowledge of multi‑state and federal employment laws,…