Billing Coordinator

Job Description

The Budget Coordinator works closely with the Financial Analysts and Project Managers to facilitate the handling, entry and submission of financial documentation associated with construction projects for the Construction department to the Capital Finance, Purchasing and Accounts Payable departments; taking primary ownership of the requisition to purchase order workflow.

• Receive contracts, quotes and proposals from PMs.
• Complete internal documentation and file documents in the Procore software.
• Submit requisitions into the Workday system.
• Track all submissions until completion.
• Confer with Accounts Payable to set up all new vendors.
• Be the primary point of contact for vendors submitting tax related documents such as W-9s.
• Confer with Purchasing department on matters of pricing changes, adjustments, shipping.
• Receive issued POs from Purchasing department and update internal documentation.
• Receive change orders and confer with Purchasing on adjustments.
• Field calls and emails from outside departments.
• Maintain and update internal documents of invoice payments.
• Prepare reports on primary KPIs.
• Maintain standards assigned by Capital Finance and update department of changes.
• Assist Finance with invoice related questions.
• Assist with routine office tasks.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 2 Years In-Office Experience - Construction, Planning, & Design Experience
• Healthcare Experience
• College Degree (Financial and Business Degrees Preferred)