Senior Contract Administrator – Federal Agencies

Senior Contract Administrator

Freese and Nichols, Inc. (FNI) provides a wide range of services to Federal Agencies involving planning and design of water supply and flood control infrastructure, ecosystem restoration, and military facilities and infrastructure. Current Federal Agency clients include agencies such as the U.S. Army Corps of Engineers, Federal Emergency Management Agency (FEMA), U.S. Natural Resource Conservation Service, and the U.S. Fish and Wildlife Service with contracts and projects throughout the U.S.

FNI has an opportunity for a Senior Contract Administrator to join the Contract Services Team with a focus on contract administration support for contracts and task orders issued by Federal Agencies through Indefinite Delivery/Indefinite Quantity (IDIQ) contracts or Multiple Award Task Order Contracts (MATOCs). This role supports Federal Program Managers, Project Managers, Group Managers, and other internal stakeholders throughout the contract lifecycle.

The location is flexible across FNI offices.

This position independently performs Contract Services tasks for standard and complex contracts, including specialized federal contracts, for assigned projects and groups. The role serves as a federal contracting subject matter expert, supports continuous improvement of federal contracting procedures and templates, and may provide oversight to other Contract Services staff.

• Independently perform all Contract Services tasks for standard and complex contracts, including federal contracts and subcontracts, for assigned projects and groups.
• Partner with Federal Program Managers, Project Managers, and Group Managers to support contract compliance, project delivery, and achievement of contract requirements.
• Provide advanced contract administration expertise, including analysis and interpretation of non-standard and complex agreements.
• Serve as a technical expert for federal clients or client types with specialized requirements and cross-train Contract Services and Project Accounting staff as needed.

• Embody FNI values and clearly communicate expectations.
• Demonstrate a high level of judgment, decision-making, professionalism, and positivity while directly or indirectly leading or supporting company staff.
• Consistently apply policies and recognize where exceptions may be appropriate and allowed.
• Solve uncommon problems and address situations where standards or processes may not be fully defined.
• Exercise effective judgment to determine when senior staff involvement is needed.

• Perform cradle-to-grave contract administration for multiple federal contracts and subcontracts, including IDIQs, MATOCs, Master Service Agreements, Subcontract Agreements, and Work Order Authorizations.
• Administer contract types that are primarily Firm-Fixed-Price but may also include Cost-Reimbursable, Time-and-Materials, and Lump Sum contracts.
• Develop subcontract agreements containing prime contract flow-down clauses and ensure applicable flow-down requirements are identified, addressed, and included.
• Review contractual information to maintain compliance with contract requirements, Federal Regulations, FAR, DFARS, company policy, and FNI's Online Contract Review (OLCR) process.
• Track and manage contract, subcontract, and U.S. Small Business Administration (SBA) Mentor-Protégé Program reporting.
• Manage federal procurement databases and systems, including SAM.gov, eSRS through SAM.gov, PIEE, and CPARS.

• Manage FNI's internal contract review and approval process (OLCR) and ensure contract files are current, complete, and properly filed.
• Perform advanced contracting tasks efficiently using in-house applications and contract management tools.
• Take a lead role in the review, development, and implementation of Contract Services processes, procedures, templates, and best practices.
• Take a lead role in training Group Managers, Project Managers, Assistant Project Managers, and technical staff in Contract Services processes.
• Support continuous improvement of federal contracting procedures, templates,…