Recruiting Coordinator

Recruiting Coordinator

Location:

Fort Worth, TX

Job : #73157

Pay Range: $27-32 an hour

First shift with Flexible hours

8+ month Contract

The Onsite Hourly Recruiting Coordinator provides the administrative, scheduling and process support required to execute high-volume hourly manufacturing hiring.

Working closely with the Onsite Hourly Recruiters, the Coordinator ensures candidates are scheduled correctly, communications are sent, recruiting systems are updated, offers and pre-employment activities are tracked, and candidates are prepared for interviews, hiring events, orientation and Day 1. The Coordinator supports a positive candidate experience through accurate, timely and responsive service.

• Support the Recruiter with preparation for onsite hiring events and high-volume interview days.
• Schedule candidates for interviews and hiring events.
• Monitor confirmations, cancellations and rescheduling requests.
• Send candidate reminders and arrival instructions.
• Prepare candidate and interview rosters.
• Coordinate interview rooms, schedules and onsite logistics.
• Support candidate check-in and candidate flow during hiring events.
• Update attendance and interview status and assist with post-event follow-up and system updates.

• Respond to routine candidate questions regarding interviews, hiring events, offers, pre-employment requirements and orientation.
• Provide accurate scheduling and arrival information.
• Follow up with candidates who have outstanding actions.
• Maintain professional and timely candidate communication.
• Escalate candidate problems or exceptions to the Recruiter or appropriate HR partner.

• Process approved offer requests and generate and send offer documents.
• Monitor outstanding offer signatures and update candidate status following acceptance.
• Maintain candidate information in applicable recruiting trackers.
• Monitor pre-employment activity and follow up on outstanding candidate actions.
• Coordinate with appropriate teams regarding candidate clearance status.
• Escalate background screening, accommodation, policy or adjudication questions rather than making independent determinations.

• Schedule candidates for new-hire orientation and send confirmations and reminders.
• Prepare orientation rosters and provide final Day 1 instructions.
• Track orientation attendance and document arrivals and no-shows.
• Coordinate approved orientation rescheduling.
• Update recruiting systems and trackers following orientation.

• Maintain accurate candidate records throughout the recruiting process.
• Update candidate stages and statuses in recruiting systems.
• Maintain hiring-event, offer, pre-employment and orientation trackers.
• Audit candidate records for missing or inconsistent information.
• Support daily recruiting reporting by ensuring candidate data is current.
• Protect confidential candidate information.

• High school diploma or equivalent.
• One or more years of administrative coordination, recruiting support, HR support, scheduling, customer service or related experience.
• Strong organizational and scheduling skills with close attention to detail.
• Professional written and verbal communication skills and a strong customer-service orientation.
• Ability to manage multiple candidates and priorities simultaneously in a fast-paced, high-volume environment.
• Ability to work onsite at the assigned U.S. manufacturing facility and periodically adjust hours for events, interviews, orientation or multiple shifts.
• Ability to learn recruiting, scheduling and candidate-management systems.
• Ability to handle sensitive candidate information appropriately.

• Experience supporting high-volume hourly recruiting, staffing, manufacturing, warehouse or distribution hiring.
• Experience coordinating hiring events, interview days or new-hire orientation.
• Familiarity with Workday Recruiting.
• Familiarity with Paradox or another automated candidate scheduling and engagement platform.
• Experience maintaining recruiting trackers or applicant-tracking-system records.
• Bilingual communication capability relevant to the site's candidate population.

• Deliver accurate and responsive interview, event and orientation scheduling support.
• Maintain timely candidate communications and clear next-step instructions.
• Process approved offers and track pre-employment activity accurately.
• Keep candidate…