Specialist II - Onboarding

Specialist II - Onboarding (Multiple Positions)

Reports to:

Director or Manager
- Talent Management

Pay Grade: 402

Duty Days: 239

FLSA Status:
Exempt

Provides comprehensive support for onboarding operations and Talent Management services. Assists with key activities across the hiring lifecycle, including applicant screening through onboarding completion. Ensures completion of hiring documentation, certification verification, and compliance requirements for new hires. Supports a smooth, efficient hiring and onboarding experience for candidates, employees, and campus leaders by providing timely, accurate, and customer-focused service aligned with district standards.

• Screens applications to identify qualified candidates based on established criteria.
• Reviews resumes and application materials for completeness and alignment with position requirements.
• Manages applicant tracking system activities, including dispositioning and candidate status updates.
• Collaborates with hiring managers to support candidate movement through the hiring process.
• Coordinates interview scheduling and communication with candidates as needed.
• Ensures a positive and professional candidate experience throughout the pre-hire process.

• Processes onboarding transactions for new hires, including data entry and document collection.
• Ensures completion and accuracy of required hiring documentation prior to employee start date.
• Reviews onboarding packets to verify completeness and compliance with district requirements.
• Coordinates onboarding timelines to ensure efficient and timely hiring completion.
• Manages the transition of selected candidates into onboarding to ensure continuity in the hiring process.

• Supports implementation of onboarding procedures and workflows.
• Assists in monitoring onboarding timelines and completion status.
• Identifies and communicates process issues or delays to leadership.
• Participates in process improvement efforts to enhance onboarding efficiency.

• Assists in verification of employee certification and licensure requirements.
• Ensures required certification documentation is received, reviewed, and recorded.
• Supports compliance with district, state, and federal hiring and employment requirements.
• Maintains accurate documentation for audit and compliance purposes.

• Coordinates fingerprinting and background clearance processes for new hires.
• Monitors completion of required clearance steps prior to employment start.
• Communicates with candidates and campuses regarding clearance status and requirements.
• Ensures all employees meet eligibility requirements prior to placement.

• Provides direct support to candidates and campus staff regarding onboarding processes.
• Responds to inquiries related to hiring documentation, onboarding steps, and requirements.
• Maintains clear and professional communication throughout the onboarding process.
• Supports a positive onboarding experience for all new employees.

• Enters and updates employee data in HRIS, applicant tracking, and onboarding systems.
• Ensures accuracy and integrity of onboarding data and records.
• Utilizes HR systems to track onboarding progress and generate reports as needed.
• Maintains organized digital and physical employee records in compliance with policies.

• None.

• All Fort Worth ISD employees must maintain a commitment to the Districts mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

• Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

• Knowledge of applicant screening methods and hiring workflows.
• Knowledge of onboarding processes, hiring procedures, and employment documentation requirements.
• Knowledge of certification, compliance, and…