Procurement & Inventory Specialist

Procurement & Inventory Specialist

Department: Engineering

Employment Type: Full Time

Location: Fort Worth 2101

Reporting To: Patrick Donaldson

Compensation: $20.00 - $28.00 / hour

The Procurement & Inventory Specialist is responsible for overseeing purchasing, order tracking, shipping, receiving, and inventory maintenance to ensure smooth and efficient operations across the purchasing, engineering, and warehouse teams.

Essential Functions:

• Place and track purchase orders to ensure timely and accurate delivery.
• Purchasing parts and requesting purchase quotes (when required).
• Maintaining current part‑specific purchasing information.
• Generating and submitting purchase orders.
• Working with suppliers on target and expedited delivery dates.
• Monitoring on‑time delivery and addressing late deliveries with suppliers.
• Monitoring and communicating status of back orders.
• Communicating with warehouse managers for Reman & Osprey when needed.
• Prepare, package, and ship items in compliance with company policies and carrier standards.
• Receive, inspect, and reconcile incoming equipment against purchase orders; promptly report discrepancies.
• Maintain accurate inventory records, including performing cycle counts and reconciliations.
• Update and track equipment and materials in company systems to ensure data accuracy.
• Support continuous process improvements in logistics, shipping, receiving, and inventory management.
• Collaborate with vendors and internal teams to resolve issues quickly and effectively.

Secondary Functions:

• Maintain a safe, clean, and orderly work area.
• Perform other duties as assigned.

Position type:

• Full time

Education/

Certifications:

• High school degree or equivalent (associate or bachelor’s degree preferred). Equivalent work experience accepted.

Experience:

• Minimum of 2 years’ experience in logistics, inventory management, or warehouse operations. Minimum of 2 years related experience and/or training in purchasing, or an equivalent combination of education and experience.

Skills and

Qualifications:

• Proficiency with ERP/IMS/WMS systems (e.g., Microsoft D365, SAP, Net Suite, QAP, Odoo).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); advanced Excel skills preferred.
• Strong organizational, documentation, and problem‑solving abilities.
• Demonstrated ability to manage multiple orders and shipments simultaneously.
• Knowledge of shipping carriers, packaging standards, and documentation requirements.
• Flexibility in daily hours worked based on workloads.
• Ability to sit for extended periods and travel infrequently.
• Physical capability to receive and store equipment safely (forklift certification or willingness to obtain certification).

Preferred Skills and

Qualifications:

• Purchasing and understanding of purchasing practices and procedures.
• Ability to learn and work with Navision, D365 or similar ERP / EMS systems.
• Ability to follow work instructions and procedures.
• Excellent communication skills and ability to work effectively across departments.
• Excellent math skills.
• Problem solving ability.
• Strong organizational skills.
• Self‑motivated.
• Strong attention to detail.
• Ability to work in a team environment.
• Experience in manufacturing, engineering, or technology environments.
• Knowledge of international shipping processes, customs, and tariffs.
• Knowledge of Microsoft D365, SAP, QAP, Odoo).
• APICS CPIM/CSCP or Certified Logistics Technician (CLT) credentials.
• Lean Six Sigma (Yellow or Green Belt) or other process improvement certifications.
• Advanced Excel skills such as lookup and reference functions (VLOOKUP, XLOOKUP, INDEX/MATCH).
• Pivot Tables and Pivot Charts to summarize inventory levels and order status.
• Data validation and conditional formatting to ensure accuracy and flag discrepancies.
• Power Query to import, clean, and transform data from ERP/IMS/WMS systems or vendors.
• Basic dashboard and report creation to present key metrics to management.

Physical Requirements: N/A

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (Medical and Dependent Care)
• 401(k) Plan with Company Match
• Generous Paid Time Off
• 10.5 Paid Holidays
• Career Development Opportunities