Payroll Manager

Payroll Manager

94000 HQ Office Fort Worth TX - Fort Worth, TX 76104

The Payroll Manager will oversee and manage the organization's payroll functions, ensuring pay is processed weekly, bi-weekly, or monthly with speed, accuracy, and absolute confidentiality. This role is responsible for directing payroll operations, implementing efficient processes, and ensuring strict compliance with company policies, union-specific collective bargaining agreements, Service Contract Act (SCA) regulations, and government contract guidelines. The ideal candidate possesses exceptional analytical math skills, advanced Excel proficiency, and a proven track record of leading payroll functions in complex regulatory environments.

Please note that as part of our interview process, candidates will be asked to complete an advanced Excel proficiency assessment.

Oversees the daily workflow and performance of the payroll department and payroll staff (including Payroll Specialists). Recruits, interviews, hires, and trains payroll staff. Provides constructive and timely performance evaluations.

Directs, guides, and supervises payroll staff to ensure accurate, timely processing of employee paychecks, deductions, earnings, and regular updates to payroll records. Overlooks and conducts rigorous internal audits of payroll data to guarantee absolute compliance with union agreements, SCA regulations, and federal/state government contracting laws. Maximizes the use of payroll systems and utilizes Excel to manage, calculate, and verify extensive payroll data, ensuring all system changes are thoroughly vetted.

Prepares, reviews, and presents comprehensive payroll reports, including summaries of earnings, tax deductions, leave (including compassionate leave), and non-taxable wages for executive leadership. Approves and verifies payroll liabilities, including employee federal and state income taxes, social security taxes, and employer payments for social security, unemployment, and worker's compensation. Serves as the escalation point for complex payroll discrepancies, employee queries, and cross-departmental financial reconciliations.

Oversees the accurate processing, verification, and timely issuance of annual W-2 forms and relevant tax filings. Continually assesses and updates internal payroll procedures, workflows, and policies to enhance efficiency and security.

Advanced Excel

Skills:

Must have an expert understanding of Excel functions (e.g., pivot tables, V-lookups, X-lookups, complex formulas, and data modeling) to calculate, audit, and analyze financial metrics. Proficient in written and oral communication; able to present financial reporting clearly to executive leadership and handle employee relations diplomatically. Exceptional ability to add, subtract, multiply, and divide into all units of measure using whole numbers, fractions, and decimals from a corporate financial perspective.

Ability to calculate and analyze figures such as discounts, interest, commissions, proportions, margins, percentages, and ratios. Proven interpersonal skills, active listening, and conflict resolution tactics necessary to manage a team and build strong cross-functional relationships. Exceptional organizational skills with a proven capability to multi-task, prioritize high-stakes deadlines, and successfully manage multiple corporate accounts/contracts in a high-paced, occasionally stressful environment. High proficiency in Microsoft Office productivity suite and specialized payroll/HRIS software.

Bachelor's degree in Accounting, Finance, Human Resources, or a related field required. Certified Payroll Professional (CPP) designation preferred. At least five (5) years of payroll experience required, with a minimum of two (2) years in a supervisory or management capacity preferred. Extensive, hands-on experience navigating the Service Contract Act (SCA), Union Work forces, and government contracting rules is highly preferred. Deep knowledge of multi-state and federal employment laws, payroll taxes, corporate travel expenses, and reimbursement structures.

Prolonged periods of sitting at a desk and working on a computer. Occasional periods of prolonged exposure to loud noises. Ability to lift up to 25 pounds lity to stand, walk, and reach with arms and hands as necessary. Ability to hear and see to position and safety requirement levels. Occasional exposure to elements such as heat, cold, noise, dust, dirt, and chemicals.

Must be able to successfully pass as required a federal, state, or local government's background investigation. Bilingual preferred (Spanish).

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities