Chief of Staff

Are you the person executives rely on when something mission-critical needs to get done? The person who thrives at the intersection of execution and problem-solving? Who sees five competing priorities and immediately knows what needs to happen first? Who gets genuine satisfaction from being able to say, “It’s handled”?

We’re looking for a Chief of Staff to the CEO/President and Vice President of Catholic Charities Fort Worth. You’ll have a front-row seat to executive decision-making, organizational strategy, and the day-to-day realities of leading a dynamic, evidence-backed nonprofit.

• Proactive and independent
• Analytical and focused on results
• Highly organized, but not paralyzed by perfectionism
• Driven by deadlines and a sense of urgency
• The person others trust when the stakes are high

• Meaningful Exposure: Work directly with executive leadership on
  key priorities. For someone who aspires to lead a mission-driven
  organization one day, few roles offer a better vista.
• Real Impact: Support innovative, research-backed solutions
  that help families achieve lasting stability and move out of
  poverty for good.
• Competitive Salary: The role offers a starting salary of $80,000+,
  along with comprehensive benefits, robust paid time off, and
  more

• Executive Operations
• Strategic Support
• Governance Entities Strategy & Engagement
• Project Management Strategic Support

• • Independently manage and triage the President’s and Vice President’s email inboxes, ensuringtimelyresponses,exercising judgment toflagstrategicpriorities, andmaintainingexecutive-level communication standards.
  • Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the President and Vice President, exercising discretionregardingcontent and alignment with leader voice.
  • Orchestrate and “run the day” for President and Vice President, including ensuring smooth meeting transitions, keeping schedules on track, and proactively preparing materials and briefing documents before each meeting.
  • Manage complex, high-volume calendars for the President and Vice President,making autonomous decisionsregardingscheduling,prioritization ofrequestsand coordination with internal and external stakeholders.

• • Anticipate needsof President and Vice Presidentby monitoring workloads, deadlines, and key priorities,proactivelyidentifyingrisks, conflicts or preparation needs toensurethe leaders are fully briefed and equipped for upcoming commitments.
  • Serve as a strategic gatekeeper, protecting executive time whilemaintainingstrong relationships across the organization and making determinationsregardingaccess, timing, and follow-up.
  • Own preparation for executive meetings, including driving timelines, supportingcreationofagendas,curatingmaterials, and guiding post-meeting follow-throughto driveresults.

• • Serve as the operationalownerfor governance processes—anticipating needs, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimaldirectionrequiredfrom the President and Vice President.
  • Prompt the President and Vice President to prepare meeting agendas and materials in advance,maintaininga smooth planning cadence so executivesdon’tneed to manage the process themselves.
  • Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionablenotes, and documenting decisions and follow‑up tasks.

• • Support the implementation of project management best practices for cross‑functional initiatives led by the President and Vice President, exercising judgment to organize work streams, timelines, and alignment across teams.
  • Ownlogistics, coordination, and document preparation for project management meetings.
  • Support preparation and follow up for project management meetings, including preparing agendas, assembling materials, and capturing clear next steps that drive consistent follow‑through and momentum.