Executive Assistant​/Sales Support Coordinator

Benefits

• 401(k)
• 401(k) matching
• Competitive Pay
• Paid Vacation and Holidays
• Performance Bonus
• Ongoing Training Opportunities

Executive Assistant / Sales Support Coordinator – Fast Signs 008 Central/West FW. This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery.

• Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow‑up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales representative via email, phone, and in person daily.
• Track opportunities, follow‑ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center, including client visitation.
• Handle sensitive information with discretion and professionalism.

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred.
• High school diploma or equivalent (college coursework a plus).
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment.
• Strong written and verbal communication skills.
• Proactive, dependable, and able to work independently with minimal supervision.
• Comfortable working with CRM systems, email, scheduling tools, and production/order software.
• Excellent follow‑through and time management skills.
• Ability to sit and work at a computer for extended periods (4 hours or more).
• Ability to work under pressure while producing high‑volume, high‑quality work.

If you enjoy supporting others so they can perform at their best, enjoy organizing, prioritizing, and turning opportunities into completed projects, and want to be a key partner in the success of a sales operation, we would love to meet you. This is an opportunity to become the right‑hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center.

Apply today!