Sales Coordinator- Sinclair

The Sinclair Hotel in Fort Worth, Texas, is hiring for a Sales Coordinator.

You should join our team if you believe...

• That exceptional events and guest experiences begin with thoughtful planning and careful attention to detail.
• That great sales support combines organization, responsiveness, creativity, and genuine hospitality.
• That every inquiry is an opportunity to build a relationship and showcase what makes The Sinclair special.
• That timely communication and accurate follow‑through build trust with clients and hotel teams.
• That collaboration between Sales, Events, Front Office, Housekeeping, Food & Beverage, and leadership brings every commitment to life.
• That no detail is too small when it contributes to an unforgettable meeting, event, or hotel stay.
• That the character and sophistication of The Sinclair should be reflected in every client interaction.

• Supporting the Sales team with proposals, contracts, correspondence, reports, and client communications.
• Responding promptly and professionally to telephone calls, emails, leads, and general sales inquiries.
• Preparing and maintaining group files, room blocks, event details, billing instructions, and other sales documentation.
• Entering and updating accurate information in hotel sales, catering, and property-management systems.
• Assisting with site tours, client appointments, planning meetings, networking events, and hotel presentations.
• Coordinating details between clients and hotel departments so everyone understands the expectations and timeline.
• Tracking deadlines, deposits, signatures, rooming lists, special requests, and other important follow‑up items.
• Preparing welcome amenities, signage, sales materials, VIP arrangements, and client gifts when needed.
• Supporting groups, meetings, weddings, corporate events, and social celebrations from initial inquiry through arrival.
• Maintaining organized digital and physical files so information is easy to locate and ready when the team needs it.
• Helping monitor group pickup, event changes, account activity, and upcoming business.
• Anticipating what the Sales team or client may need before they have to ask.
• Bringing calm organization to the tiny tornadoes that occasionally accompany a busy event calendar.
• Taking pride in the behind‑the‑scenes work that helps create seamless and memorable experiences.

• You are highly organized and comfortable managing multiple priorities and deadlines.
• You communicate warmly and professionally with clients, guests, Curators, leaders, and community partners.
• You understand that accuracy in contracts, room blocks, event details, and billing instructions matters.
• You are comfortable learning hotel systems and using technology to track information and communicate effectively.
• You notice missing details and follow through until every question has an answer.
• You can work independently while remaining closely connected to the Sales and hotel teams.
• You remain composed and solutions‑focused when plans change or deadlines become tight.
• You bring creativity, dependability, and a service‑first mindset to your work.
• You understand the importance of protecting confidential client, guest, and business information.
• You believe great coordination means making complex details feel effortless for the client.

• High school diploma or equivalent required.
• College coursework or a degree in hospitality, business, marketing, communications, or a related field preferred.
• Previous administrative, sales, customer‑service, event, or hospitality experience preferred.
• Hotel sales, catering, or event‑coordination experience is a plus.
• Luxury, boutique, or full‑service hotel experience preferred.
• Strong verbal…