Pre-Award Coordinator, College of Earth and Mineral Sciences

APPLICATION INSTRUCTIONS

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Penn State’s College of Earth and Mineral Sciences (EMS) seeks a highly motivated and experienced professional to serve as a Pre-Award Coordinator in the Office of the Associate Dean for Graduate Education and Research.

The EMS Research Office provides proposal preparation support and grant administration services for a $95 million per year college research enterprise. College-level research administrators are a vital part of Penn State’s vibrant research community which boasts annual research expenditures exceeding $1.3 billion and ranks among the top 30 public research universities in the nation.

The successful candidates will join a highly respected team of pre‑award and post‑award professionals in a high‑volume, fast‑paced, innovative, and service‑first environment.

• Prepare proposal budgets and non‑technical components of grant applications.
• Review solicitation requirements and provide guidance to faculty to ensure compliant submissions.
• Generate grant application packages on a variety of government websites (i.e. Research.gov, Grants.gov).
• Maintain cognizance of University research administration policies and guidelines, and provide guidance to faculty and staff on appropriate procedures and required approvals.
• Coordinate with the Office of Sponsored Programs, Research Accounting, Office of Research Protections, and other University contacts as needed throughout the proposal process.

This position will be filled within the Proposal and Award Generalist career field at the Senior Professional level. At the Senior Professional level, the Pre‑Award Coordinator is expected to demonstrate mastery of all baseline proposal submission responsibilities and experience with numerous complex proposal submissions and unique sponsor requirements.

Bachelor's Degree and 6+ years of relevant experience; or an equivalent combination of education and experience accepted. Required

Certifications:

None.

Candidates should demonstrate effective communication and interpersonal skills, attention to detail, and the ability to multi‑task in a high‑volume deadline‑driven environment. Preference will be given to those with proposal submission experience with Department of Energy (DOE), NASA and/or Department of Defense (DoD) sponsors.

The EMS Research Office is supportive of flexible work arrangements aligned with the ability to meet the needs of the unit and the essential duties of the position. The location of these positions is flexible and can be performed remotely within the United States. Standard working hours are in the Eastern time zone.

Application Instructions: A cover letter and resume are required for full consideration.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $61,800.00 - $89,600.00.

Penn State provides a competitive benefits package for full‑time employees designed to support both personal and professional well‑being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount,…