Fleet Administrative

Position Summary and Responsibilities

The Garage Associate will provide clerical assistance – will be responsible for organization and inventory of parts. Running of parts.

• Ensure assigned duties are accomplished accurately and in a timely fashion.
• Follow up on all open items to ensure timely resolution.
• Keep manager/supervisor informed of any issues which could affect business.
• Maintain complete and accurate account of assigned reports.
• Perform other tasks and duties as occasionally required by the needs of the business and as requested by the manager.
• Process shop work orders in Fleet Maintenance System (Dossier)
• Assign and communicate purchase orders for outside service and/or equipment parts
• Request and obtain billing invoices from vendors
• Reconcile billing invoices by vendor
• Prepare monthly fuel usage reports
• Processing registrations
• Order or discontinue Vehicle Toll Tags, toll tag management
• Scan invoices and file
• Issue Red Tags and add them to fleet deadline sheet
• Audit DVIR sheet
• Take and send road calls
• Issue PO’s to outside vendors
• Receive Parts
• Code Invoices for payment
• Process outside vendor invoices
• Stock and audit parts
• Advanced proficiency in Microsoft Excel for data analysis and reporting

Sunday-Thursday 11:00pm - 7:30am

• Two years of experience working in a clerical environment with equivalent duties.
• Fleet Shop experience preferred.
• Fleet Maintenance/maintenance systems and parts experience preferred.
• Microsoft program experience preferred
• Advanced proficiency in Microsoft Excel for data analysis and reporting
• Must be very detailed and organized and highly organized
• Must be a self-starter, able to work in a fast-paced environment
• Skilled in routing and coding invoices for payment; familiarity w/ SAP is a plus
• Experience coordinating and communicating with external vendors
• Fuel reporting and tracking, including usage analysis and cost monitoring
• Tracking purchase orders (PO's) and work orders to ensure timely completion and accuracy
• Ability to work with confidential information/material
• Solid interpersonal skills
• Enthusiastic self-starter
• Ability to receive and follow directions
• Ability to multi-task
• Customer-focused
• Strong attention to detail
• Must be a self-starter, able to work in a fast-paced environment and schedule workload
• High School Diploma or GED required

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to lift and carry up to 100 lbs.
• Ability to get certified to operate forklift

Driver safety is important to Ben

E. Keith. We use dash cameras which leverage artificial intelligence to recognize safe driving, capture safety events and improve driver safety performance. The videos are also used to exonerate drivers in accidents. All drivers sign a driver consent form upon hire to confirm their understanding.

• Short and Long Term Disability
• 401K with matching contribution
• Employee Assistance Program
• Wellness Program
• Educational Assistance Program
• Paid Vacation and Holidays
• Employee Credit Union

Ben

E. Keith is an equal employment opportunity, affirmative action employer. VEVRAA Federal Contractor.