Analyst Instructional Materials Inventory

Reports to:

Director, Curriculum & Instruction
Grade 706
239 Days
Salary: $51,624 - $62,197
FLSA Status:
Non-exempt

The Analyst, Instructional Materials Inventory is responsible for ensuring the accurate tracking, timely distribution, and efficient management of instructional materials across the district. This role supports a high-volume, year-round delivery system driven by consumable materials and increased inventory complexity, ensuring campuses receive the right materials at the right time to support uninterrupted instruction. The Analyst maintains real-time inventory accuracy, monitors usage and replenishment needs, and coordinates closely with campuses, vendors, and Curriculum & Instruction staff to resolve discrepancies and respond to campus needs with urgency and precision.

The role contributes to a reliable, responsive warehouse operation by supporting data systems, inventory processes, and continuous improvement of materials management practices.

• Maintains accurate, real-time inventory records for instructional materials using district inventory and warehouse management systems, ensuring data integrity and reliability across all materials.
• Monitors inventory levels, usage trends, and reorder thresholds to proactively support timely replenishment and prevent shortages that impact instruction.
• Tracks quantities purchased, received, distributed, and on-hand to ensure full visibility and accountability of inventory across the warehouse system.
• Supports the coordination and prioritization of material distribution to campuses, ensuring timely fulfillment aligned to instructional needs and delivery schedules.
• Collaborates with campuses, vendors, and Curriculum & Instruction staff to resolve inventory discrepancies, order issues, and delivery concerns with urgency and accuracy.
• Communicates clearly and consistently with campuses regarding order status, delivery timelines, and processes for managing surplus or out-of-adoption materials.
• Serves as a primary point of contact for inventory-related questions, providing responsive and solution-oriented support to campus staff.
• Partners with Curriculum & Instruction teams to ensure accurate ordering, alignment of materials to grade levels and content, and resolution of material needs across campuses.
• Supports the training of campus textbook coordinators on inventory processes, systems, and expectations to ensure consistent implementation district wide.
• Maintains documentation, records, and data systems in accordance with district requirements, ensuring all records are accurate, complete, and audit-ready.
• Prepares reports, correspondence, and data summaries related to inventory levels, usage, distribution, and discrepancies.
• Supports physical inventory counts, cycle counts, and reconciliation processes to ensure alignment between system records and actual inventory.
• Assists with receiving, counting, staging, sorting, and reconciling incoming and outgoing materials, supporting efficient warehouse operations.
• Demonstrates flexibility in scheduling and availability, including extended or adjusted work hours during peak delivery periods, large-scale distributions, inventory cycles, and urgent campus needs, to ensure timely, accurate, and responsive service.

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations.

• Performs all job-related duties as assigned and in accordance with the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

• Knowledge of inventory control systems, warehouse operations, and logistics processes, including best practices for managing high-volume materials and year-round distribution.
• Knowledge of data management practices and systems used to track inventory, orders, deliveries, and reconciliation processes with accuracy and consistency.
• Knowledge of district policies, procedures, and operational requirements related to instructional materials, inventory management, and distribution.
• Knowledge of data-driven decision-making, including the ability to analyze inventory levels, usage trends, and discrepancies to inform replenishment and distribution decisions.
• Skill in maintaining accurate, real-time inventory records and ensuring data integrity across inventory and warehouse management systems.
• Skill in analyzing and reconciling data across multiple sources, identifying discrepancies, and resolving issues with precision and…