Accountant, Accounts Receivable​/ Collections, Bookkeeper​/ Accounting Clerk

Job Title: Accountant

Location: HQ-Foster City, CA

Salary Range: $85-$95k

POSITION OVERVIEW: An Accountant is responsible for performing complex accounting needs for the company. The accountant duties include assuming a leadership role to guide accounting personnel in daily tasks, reviewing financial data to make forecasting decisions and communicating with company Executives about financial strategies.

GENERAL

DUTIES AND RESPONSIBILITIES:

An Accountant is responsible for a company’s financial procedures, records, and statements for compliance with laws and regulations. Specific duties include, but are not limited to, the following:

• Maintaining accurate financial records by recording and verifying numerical data, entering journal entries, and ensuring accurate account debits and credits.
• Preparing accounting and audit reports for cash receipts, accounts payable and receivable, expenditures, and profit and loss statements to support financial reporting and analysis.
• Managing corporate credit card transactions, including downloading and reconciling Chase and WEX statements.
• Preparing and submitting expense reports for cardholders, ensuring accurate job cost allocation.
• Uploading Chase transactions to Quick Books and maintaining organized financial records, pursuant to the company’s policies and procedures, to support accurate reporting and compliance.
• Handling the full-cycle accounts payable process, including managing incoming invoices by organizing them from the mailbox to designated folders.
• Setting up new vendors in Quick Books and Box, ensuring timely follow up with invoice approvers, and accurately entering approved invoices into Quick Books.
• Maintaining vendor records by organizing invoices into appropriate folders and ensuring smooth workflow and compliance with company standards.
• Managing accounts receivable functions, including retrieving and reconciling payment checks from the post office box and processing ACH payments in Quick Books.
• Preparing and processing monthly recurring billings, work order billings, and supply billings to ensure accurate and timely invoicing.
• Maintaining financial records and supporting overall accounting operations by ensuring payments are properly recorded and reconciled.
• Performing daily cash management tasks, including updating cash sheets, downloading bank statements, and processing accounts payable (AP) payments.
• Handling accounts receivable (AR) by depositing payment checks and ensuring accurate recording and reconciliation of transactions.
• Supporting financial operations by maintaining accurate records and ensuring timely processing of payments.
• Performing PTO liability reconciliations in Quick Books and ensuring accurate allocation of employee labor costs to job accounts in Quick Books.
• Supporting financial accuracy by reconciling payroll-related expenses with job-specific allocations.
• Paperless filing of documentation in the Box application.
• Provide work order system support (Corrigo)

• Strong mathematical and analytical skills.
• Proficient in MS Office Suite.
• Advanced MS Excel skills including VLOOKUPs and pivot tables.
• Hands‑on experience with accounting software packages (Quick Books).
• Proven ability to handle multiple projects simultaneously.
• Strong understanding of federal, state, and local tax regulations.
• Thorough knowledge of basic accounting procedures.
• In‑depth understanding of Generally Accepted Accounting Principles (GAAP).
• Awareness of business trends.
• Familiarity with financial accounting statements.
• Experience with general ledger functions and the month‑end/year‑end process close.
• Accuracy and attention to detail.
• Knowledge of administrative and clerical procedures.
• Excellent written and oral communication skills.
• Understand and follow California law regarding time recording/meal breaks/rest breaks.
• Hands‑on experience with Payroll Processing and labor reporting

• Bachelor of Science degree in accounting, finance, or another related field is required.
• At least five years of bookkeeping experience and five years in a related industry, or professional service industry.
• Bi‑lingual Spanish/English speaking a plus.

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.