Associate Manager - Medical Affairs

PM, Global Medical Affairs Research Oncology

Gilead is a research‑based biopharmaceutical company founded in 1987 that discovers, develops, and commercializes innovative medicines in areas of unmet medical need. With each discovery and investigational drug candidate, we seek to improve the care of patients with life‑threatening diseases worldwide. Gilead’s therapeutic areas of focus include HIV, liver disease, cancer, and inflammation. Together we deliver life‑saving therapies to patients in need.

With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives.

Global Medical Affairs Research plays a key role in developing Integrated Evidence Plans (IEPs) that include a holistic view of prioritized data needs across the product lifecycle. We are seeking a well‑organized professional to join the Global Medical Affairs Research team, reporting to the Senior Director of Medical Affairs Research Oncology Team Lead. This role will provide operational and logistical support to the IEP Teams across all tumor types within our oncology therapeutic area.

This contractor will serve as the primary project management lead for Oncology IEP Teams, ensuring that all operational workflows, timelines, documentation, and cross‑functional communications are executed with precision and consistency.

The ideal candidate will have solid experience as a project manager. Within global medical affairs research for Oncology, the position will work to ensure all steps of the MA research proposal review are well documented, compliant and consistent with standard operating procedures; evaluate and implement best practices within the Oncology department.

The candidate must have a professional demeanor representing Gilead’s core values of integrity, inclusion, teamwork, accountability, and excellence in every project.

The position is office‑based in our Headquarters in Foster City, CA.

Management of Oncology IEP Execution Teams

• Manage IEP team meetings and workshop logistics: schedule in Outlook, confirm attendance of key participants, prepare and distribute meeting agendas, slides and other materials.
• Capture and distribute meeting outcomes, action items, and timelines, following up with team members to ensure timely execution of ET deliverables.
• Manage rosters and distribution lists.
• Maintain Study Trackers and Data Generation Summaries by collecting updates from team members on a quarterly basis.
• Support the creation of quarterly and ad hoc executive update reports.
• Assist with refinement and standardization of IEP processes and tools across therapeutic areas to ensure that the best practices from one therapeutic area are incorporated into other areas.
• Serve as the day‑to‑day operational owner of the Oncology IEP data generation trackers, ensuring real‑time accuracy of study status, timelines, dependencies, risks, and cross‑functional inputs.
• Coordinate scheduling, agenda development, and minutes for all Oncology IEP‑related meetings, including follow‑up communications and deadline reminders.
• Monitor deliverable progress, flag delays, and proactively elevate risks to leadership.
• Provide operational support during IEP annual refresh cycles, including aligning timelines, coordinating stakeholder interviews, and consolidating updates.

• Established project management, process improvement, and organizational skills, including management of multiple priorities and resources while maintaining attention to detail.
• Excellent verbal, written, and interpersonal skills are required.
• Proven track record of executing clearly defined goals and objectives in a fast‑paced environment.
• Self‑motivated to work independently and have a positive attitude while working as part of various teams.
• Ability to apply logic and problem‑solving skills under pressure and adapt to change.
• Strong business skills/acumen and documentation practices.
• Knowledge and skill with Smartsheet, Microsoft Excel, Word, PowerPoint, Outlook, and other reporting and tracking tools.
• Strong meeting facilitation…