Billing Clerk in Fountain Valley, California

Billing Clerk

The Billing Clerk is responsible for working with various Operations Management including Dispatch and Project Managers, to coordinate and prepare invoices, ensuring timely review and interfacing with customer. The Billing Clerk will provide financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. This position will assist in other Accounts Receivable functions as needed.

The Billing Clerk must comply with established policies and procedures and secures revenue by verifying and posting receipts; resolving discrepancies. Pay Rate: $28-30/hr

• Review system reports to identify "Completed" jobs that need to be invoiced
• Prepare invoice(s) in system by auditing proper rates, markup and fees specific to each customer
• Work/communicate with Operations department such as Dispatchers, Testing/Compliance Departments as well as Lead Techs for clarification or additional information needed to complete preliminary invoice.
• Work/communicate with Procurement and Accounts Payable for clarification or additional information on miscellaneous purchases made to complete preliminary invoice.
• Work/communicate with Project Managers for clarification or additional information needed to complete preliminary invoice.
• Provide prelim invoice to Project Manager for review and approval; revise/update as needed.
• Finalize customer invoices by printing and exporting for ledger posting
• Update customer files (PDF invoices) with posted invoices
• Enter invoices into various customer invoicing web sites/portals
• Bi-Weekly A/R aging review of customer accounts. Make contact with customer to ensure past due invoices are being addressed promptly for payment to be received.
• Process credit/adjustment memos as needed on previously posted invoices.
• Provide support to other Accounting personnel when needed

• Full time - Able to work: flexible hours, overtime, long hours (when necessary).
• Knowledge of principles and practices of organization, planning, records management and general administration.
• Excellent written, verbal and problem-solving skills. High attention to detail.
• Customer Service oriented with the ability to maintain composure under pressure.
• Advanced MS Office user (Outlook, Excel, Word) - ability to create forms in both Word and Excel utilizing mathematical formulas and links.
• Able to work independently and/or with a team environment to reach common goals
• Self-motivated and takes initiative.
• Ability to follow oral and written instructions.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.