Records Specialist I or II

Records Specialist

Are you organized, precise, and skilled at bringing order to electronic files and information? As a Records Specialist with the Municipal Water District of Orange County, you'll put those strengths to work — managing, organizing, and safeguarding records that keep public services running smoothly and government accessible. If you have strong organizational skills, are comfortable working with data systems, and have a sharp eye for accuracy and compliance, this role turns those everyday skills into essential public service and helps to keep our agency's data management organized and compliant.

Records Specialist I - $36.75 to $51.45 /hr.

Records Specialist II - $42.49 - $59.49 /hr.

Candidates must clearly demonstrate that they meet the minimum qualifications of the position through a combination of experience, background, and education. All applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. The job posting may close prior to the posted close date. Do not delay in submitting your application.

Under direction, performs a variety of analytical, technical, and administrative tasks and responsibilities involved in the organization, retrieval, maintenance, and administration of the District's comprehensive electronic records management and retention program. Analyzes, recommends, and implements modern systems, procedures, and workflows to improve the efficiency and effectiveness of the records retention program; receives, reviews and responds to Public Records Act (PRA) requests;

conducts training on record-keeping practices and the use of modern content management platforms for District users; provides administrative and technical support within the Board Support Services team and Information Technology departments; provides guidance and assistance to staff; and performs related duties as assigned.

Records Specialist I and II are single-incumbent classifications and have primary responsibility for the ongoing implementation, maintenance, development, and enhancement of the District-wide record retention program to ensure compliance with all legal requirements and to support modern, collaborative work environments.

Records Specialist I:
The incumbent exercises sound independent judgment and problem-solving skills and works closely with their supervisor while developing and applying established record-keeping concepts, data governance practices, legal and privacy regulations, and modern content management systems. Provides implementation support for records management initiatives and information system deployments. This role involves foundational duties and responsibilities under supervision.

Records Specialist II:
The incumbent exercises considerable independent judgment and problem-solving skills and must be highly skilled in records management and information management concepts and practices; data governance; and legal and privacy compliance. Serves as the subject matter expert in record-keeping and information governance; develops policies and standards; interprets and applies records management practices and policies; and oversees the planning and implementation of file management, data governance, and content management system projects with minimal supervision.

The duties listed herein are intended as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

• With a proactive approach, develops, implements, and administers the District's comprehensive records retention program in accordance with all legal requirements and policies adopted by the Board of Directors; and ensures the timely and proper execution and filing of all documents approved and/or executed by the Board of Directors, General Manager, or District staff. This includes research and participation in the development and implementation of the District's records retention schedule, policies, and procedures for storing, tracking, securing, retrieving, and destroying…