Accounting Clerk -II

Description

The Accounting Clerk I-II performs technical and administrative accounting functions in support of the City’s financial operations. This position is responsible for processing and maintaining financial transactions and records related to accounts payable, accounts receivable, purchasing, reconciliations, and other Finance Division activities. The position supports accurate and timely financial reporting, audit activities, and compliance with established accounting and financial procedures. The Accounting Clerk I-II regularly works with City departments, employees, vendors, citizens, and other stakeholders to provide information, resolve discrepancies, and support the effective administration of the City’s financial operations.

• Complies with all City policies and procedures, as well as applicable local, state, and federal laws, regulations, and requirements related to the performance of assigned duties.
• Demonstrates a respectful, collaborative, and team-oriented approach to work and establishes and maintains effective working relationships with coworkers, supervisors, external partners, and the public.
• Performs accounting and financial support functions related to the City’s accounts payable, accounts receivable, purchasing, and other assigned Finance Division operations.
• Processes accounts payable and accounts receivable transactions and maintains accurate supporting financial records and documentation.
• Processes and administers City purchasing card (P-Card) transactions and related financial documentation in accordance with established City policies and procedures.
• Reviews financial transactions and supporting documentation for accuracy, completeness, appropriate authorization, and compliance with established accounting and purchasing procedures.
• Issues and processes purchase orders and assists City departments with purchase order documentation and related transaction requirements.
• Processes City payments, including the preparation and issuance of checks and related payment documentation.
• Maintains accurate vendor records and documentation, including IRS Form W-9 information, and assists with establishing and maintaining vendor information within applicable financial systems.
• Prepares and processes year-end IRS Form 1099 tax documents and maintains supporting vendor and payment records.
• Performs account and transaction reconciliations, researches discrepancies, and assists in identifying and resolving financial recordkeeping or processing issues.
• Prepares financial schedules, reconciliation statements, supporting documentation, and other information required for the City’s annual external audit.
• Administers and maintains records associated with the City’s fleet fuel program, including processing related payments and financial transactions.
• Maintains and monitors the issuance, distribution, records, and utilization of City fuel cards.
• Communicates with City departments, employees, vendors, citizens, and other stakeholders by telephone, email, and in person to provide information, obtain documentation, resolve routine questions or discrepancies, and support Finance Division operations.
• Collects, enters, processes, organizes, maintains, and retrieves accounting and financial information using the City’s financial systems, electronic records, spreadsheets, and other applicable software.
• Maintains accurate and organized accounting records, supporting documents, files, and other Finance Division records in accordance with established procedures and applicable record-retention requirements.
• Maintains Finance Division archived records and assists with the organization, retention, retrieval, and disposition of financial documentation.
• Receives, sorts,…