Administrative Specialist to Deputy Superintendent

Job Goals

Responsible for supporting the efficient and professional operation of the Deputy Superintendent's office. Provide general administrative assistance to the Deputy Superintendent by performing assigned department processes/projects, answering and screening phone calls, greeting the public, preparing written communication, receiving and responding to inquiries and requests, performing department financial responsibilities, creating reports, and/or maintaining office appearance and operations.

• Coordinate and/or perform essential processes and/or projects related to assigned department functions.
• Track and monitor processes such as Title IX, Bullying, Threat Assessment, and Safety and Security Responses.
• Create and develop communications, including flyers, newsletters, bulletins, memos, etc., using technology effectively.
• Respond to inquiries from parents, students, public, administration, and District staff. Direct individuals to others as needed.
• Perform financial responsibilities, including maintaining the department budget, initiating purchase orders, checking-in orders, and/or maintaining office inventory.
• Facilitate parent concerns from schools and communicate with Deputy Superintendent.
• Communicate effectively across the District including, coordinating responsibilities, scheduling and planning meetings, for the Deputy Superintendent.
• Gather, analyze, enter, and compile data for reports and/or communications.
• Process internal and external mail.
• Attend district level meetings that require meeting minutes, notes.
• Perform other duties as assigned.

• Effective oral and written communication and interpersonal skills
• Effective organizational skills and attention to detail
• Public relations and customer service skills
• Problem solving and analytical skills
• Technology skills in Adobe, Excel, Word, Google, etc.
• Bookkeeping and accounting skills
• English language skills; bilingual skills desirable
• Ability to work independently and meet multiple deadlines
• Ability to maintain confidentiality in all aspects of the job
• Ability to promote and follow Board of Education policies, Superintendent policies, building and department procedures
• Ability to communicate, interact, and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds. Willingness to contribute to cultural diversity for educational enrichment
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator

• Strong operating knowledge of and experience with technology and multiple software platforms.
• Operating knowledge of and experience with typical office equipment.

Administrative Specialist to the Deputy Superintendent is on the classified salary schedule

Classified Salary Schedule

261 days per year - 8 Hour Work Day