City Project Coordinator I-II

Job Summary

Under general direction, coordinates and completes administrative, operational, financial, statistical, and other administrative analysis and process assignments; performs assignments in support of the facilitation and administration of Task Orders and projects related to city Intergovernmental Support Agreements (IGSA); assists Executives and/or Department Managers in the handling of city contracts and associated operational and technical issues; performs special assignments and resolves project related issues, using knowledge of federal, state and local contracting processes, the operations and policies of the City, the operations and policies of the IGSA program, and assigned Department.

Requires technical expertise and experience related to procurement and contracting policies and procedures, particularly as it relates to city IGSA program administration and related functions.

Project Coordinator I: $24.49 to $32.66 per hour

Project Coordinator II: $26.94 to $35.93 per hour

• Assists Executives and/or Department Managers with coordination of interdepartmental and intergovernmental projects.
• Provides technical advice and support to decision makers regarding the development of IGSA standard operating procedures.
• Provides professional level coordination and support work regarding all aspects of IGSA Task Orders and other IGSA related processes and procedures, to include development of City procurements; facilitates contract-related activities, to include preparation and tracking of Requests for Proposal, Requests for Information, contract negotiations and evaluation, contract development activities and preparation, contract administration, tracking and management, and related activities.
• Monitors compliance of appropriate contractual agreements; ensures documents comply with appropriate local, state or federal contract standards; mediates user/provider complaints; facilitates and coordinates quality control activities.
• Performs complex financial and budget analyses, including expenditure and revenue trends and forecasts; reconciles data between different sources; prepares reports on project progress and outcomes.
• Prepares and presents information necessary for administrative or management decisions and implementation of policies and decisions; particularly related to procurement and contract administration and IGSA related activities and initiatives.
• Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices, requisitions, and special government documents.
• Functions as part of a project leadership and implementation team for large federal related agreements and associated contracts, grants and programs, as well a municipal programs and projects.
• May assist in scheduling, planning, coordination and executing of events, and conferences; schedules, organizes and facilitates meetings; prepares presentations and reports;
• Collaboratively works with representatives of other City departments, military units, or community organizations in support of implementation of agreements.
• Establishes and maintains tactful and constructive relationships by collaborating with City employees, as well as the military, and other governmental representatives.
• Identifies issues, options, and projected outcomes and makes recommendations to decision makers;
• Supports the relationship between the City of Fountain and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff;
• Maintains confidentiality of work-related issues and City information;
• Performs other duties and responsibilities as required.

In addition to City Project Coordinator I duties:

• Assists in the development of recommendations on procedures, standards, and rules related to Intergovernmental Support Agreements (IGSA), procurement processes and contracts.
• When delegated, serves as a city representative to IGSA partners on military installations as it relates to coordination and implementation of various IGSA…