Operations and Administrative Coordinator Job Foxborough area,Massachusetts USA,Administrative/Clerical

Description

SUMMARY

The Operations and Administrative Coordinator supports the administration and operational delivery of Revolution Academy camps and programs, with primary responsibility for coordinating camp documentation, participant requirements, and Board of Health compliance. The Coordinator works with local Boards of Health, Academy staff, participants and families to maintain required records, permits, communications, and inspection readiness for assigned camp locations.

Outside of peak camp periods, the Coordinator provides administrative and operational support to Revolution Academy Partnerships, including coach communications, program documentation, and reporting.

DUTIES AND RESPONSIBILITIES

Coordinate Board of Health compliance requirements for assigned Revolution Academy camps, maintaining current plans, policies, permits, documentation, fees, and other required records in accordance with established state and local requirements.

Serve as an operational liaison with applicable local Boards of Health, coordinating camp dates, permitting requirements, inspections, required documentation, and related communications to maintain camp readiness and compliance.

Maintain complete and accurate participant health and program records for assigned camps, reviewing required documentation and identifying and resolving missing or incomplete information prior to program start dates.

Maintain participant information within designated registration and health-management systems, including Configio and ePACT, and coordinate required communications with participants and families regarding health documentation, program requirements, and camp information.

Coordinate camp-site compliance and inspection readiness, including required documentation, infirmary preparation, and on-site support during Board of Health inspections, in accordance with applicable requirements and department procedures.

Provide Health Care Supervisor coverage when assigned and qualified, ensuring applicable health and safety requirements and established Academy procedures are followed.

Coordinate part-time coach scheduling and program assignments for designated Revolution Academy camps, training programs, and partnership programs, maintaining accurate staffing schedules and communicating assignments, schedule changes, and program requirements to coaches and appropriate Academy staff.

Provide administrative and operational support to Revolution Academy Partnerships outside of peak camp periods, including program documentation, data collection, communications, and recurring reports.

Maintain timely and accurate communication with Academy leadership and relevant internal and external stakeholders regarding camp compliance, program readiness, staffing needs, outstanding requirements, and assigned operational priorities.

Special projects and assignments as business dictates.

Responsible for the maintenance, creation and control of all personally identifiable information or any other information protected by any Confidentiality or Privacy Standards or Company Policies that you have access or knowledge of, including but not limited to any state or federal regulations including HIPAA.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

SKILLS AND QUALIFICATIONS

Bachelor's degree in business administration, sports management, recreation management, or a related field, or equivalent combination of education and relevant experience.
0-2 years of relevant experience in program administration, operations, youth sports, camps, recreation, or a related environment.
Strong organizational skills and attention to detail with the ability to maintain accurate records and documentation.
Ability to coordinate multiple programs,…