Accountant IV

Overview

GENERAL STATEMENT OF

DUTIES AND RESPONSIBILITIES:

This position is designated as an Emergency Personnel position. Due to the critical nature of these job functions, this position will be required to report to his/her assigned work site as scheduled, regardless of an emergency situation that may otherwise affect staffing of other state offices.

The Accountant IV - Operations Account Coordinator is responsible for processing MMARS transactions in accordance with agency and Comptroller policies and procedures (CT, PC, GAE, PRC, GAE, ER, EX, CR, CD, ITI, ITA, VCC, VCM), or other financial activities as needed to support fiscal needs. Under the supervision of the MEMA Fiscal Coordinator, transactions will be entered against state, federal, capital, and trust funded appropriations for annual expenses, one-time projects, ad hoc spending, and emergency costs.

Accountant IV will also complete ISAs, to include BGCN/BGRG entries, and track spending against interagency appropriations. The position will interpret vendor invoices and Department encumbrance transactions when preparing Commonwealth’s vendor invoice payments and interact with the Procurement Unit for appropriate encumbrances and/or details as well as communicate with both Budget and Procurement for increases/decreases to existing encumbrances. The position will serve as back up to the Federal Accounts Coordinator to perform encumbrances, payments, and draws as needed.

The Accountant IV will enter Fixed Asset MMARS entries, file annual asset reports, coordinate with Procurement Unit on receiving, and conduct GAAP and not-GAAP physical inventories.

The position is responsible for monitoring funding levels and approved budgets to ensure fiscal transactions are with set limits. The Accountant IV will utilize the Commonwealth Information Warehouse to access information necessary for regular reporting to Senior Staff, Agency Staff, and other positions within the Fiscal Unit.

The Operations Account Coordinator will support all units through the review and submission of vendor set up forms and transactions for new and updated vendors.

The Accountant IV will adhere to the MEMA Internal Control Plan and contribute policy and procedure updates to the plan to ensure Operations Fiscal activities are conducted in compliance with all state and federal requirements. The Accountant IV will contribute to and adhere to the Chart of Accounts structure to ensure all transactions are coded in the accounting system to support internal and external reporting requirements.

Participates in emergency response for federally graded exercises, drills and EOC emergency operations. Perform related work as required or assigned.

DETAILED STATEMENT OF

DUTIES & RESPONSIBILITIES: