AP Coordinator

Position Summary

The Accounts Payable (AP) Coordinator is responsible for overseeing the day-to-day operations of the Accounts Payable department, including supervision of three AP Clerks. This role ensures the accuracy, timeliness, and integrity of the organization’s payables process, including check runs, reconciliations, and cash management activities.

• Supervise, support, and mentor three Accounts Payable Clerks
• Monitor workload distribution to ensure timely processing of invoices and payments
• Review and verify reconciliations prepared by AP staff
• Provide coaching, guidance, and performance feedback
• Report regularly to the Controller on team progress and departmental performance

• Oversee and manage the full-cycle accounts payable process
• Supervise and review check runs and electronic payment processing
• Ensure proper approval workflows and authorization controls are followed
• Verify accuracy of coding and account allocations
• Maintain compliance with internal controls and accounting policies

• Oversee cash disbursement activities
• Monitor payment schedules to support appropriate cash flow management
• Assist in maintaining strong financial controls related to payables

• Investigate and resolve high-level vendor inquiries and discrepancies
• Serve as the escalation point for complex AP issues
• Maintain professional and effective vendor relationships

• Assist the Controller with special projects and departmental initiatives
• Support month-end and year-end closing activities as needed
• Contribute to process improvement and system optimization efforts

Required:

• 3+ years of Accounts Payable experience
• Prior experience supervising or directly managing staff
• Experience working with one or more major ERP systems
• Strong verbal and written communication skills
• Strong organizational and problem-solving abilities