Executive Assistant

Main administrative support to Talent Acquisition leaders.

Manage complex and dynamic calendars, expenses, and travel arrangements.

Serve as a primary point of contact, handling sensitive and confidential information with discretion.

Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.

Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.

Involve appropriate Associates from other departments or divisions to resolve issues.

Invoice management: Annual organization and timely processing of invoices.

Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.

Key event planning for organizations team summit meeting(s)

Adhoc responsibilities include ordering gifts, flowers and managing the delivery of those items.

Oversee and monitor administrative projects. Performs other duties as required or directed.

Responds to questions, requests, and research information.

Administrative experience in a corporate setting preferred

5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word

Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.

Strong ability to build relationships and collaborate with local and remote team members and other admins.

Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.

Able to effectively manage confidential and sensitive information.

Ability to perform and execute with minimal supervision.

Willingness to learn, take direction well and be a team player.

Ability to focus and get the job done while avoiding distractions.

Great at being resourceful and leveraging relationships to solve problems.

Understanding of change management.

Understanding of the budget management.

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.