Administrative Specialist

Administrative Specialist

Framingham, Massachusetts

Job

Final date to receive applications:
Posted until filled

Posted:
Jul 10, 2026 4:00 AM (UTC)

Starting Date:
Immediately

Framingham Public Schools (FPS) is committed to excellence for all students and to creating a workforce that reflects our community’s rich racial, linguistic, and cultural diversity. Guided by our mission, we value inclusion, equity, and cultural responsiveness in all we do.

POSITION SUMMARY

The Administrative Specialist is responsible for providing comprehensive day‑to‑day administrative support to ensure the efficient operation of assigned departments and schools. This role focuses on maintaining effective systems and processes, assisting with planning and organization, and providing high‑quality customer service to students, families, and staff. The Administrative Specialist serves as a primary point of contact, ensuring that stakeholders have the necessary information for a successful experience within the district.

Success in this role requires strong attention to detail, adaptability, and collaborative communication skills to ensure the office runs smoothly and effectively.

OUR MISSION

Framingham Public Schools (FPS) is committed to equity, inclusion, and student success across its schools. Guided by our mission to empower free‑thinking, responsible citizens, we value inclusion, equity, and cultural responsiveness in all we do.

About Framingham

Framingham, Massachusetts, is a vibrant and diverse suburban community located 20 miles west of Boston, serving as a major hub in the Metro West area.

Certificates, Licenses, Registrations

• Not Applicable

Training and Experience

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity, inclusion, and belonging in all aspects of education.

• Educational Requirement: A Bachelor’s Degree from an accredited college or university preferred.
• Professional
  
  Experience:
  
  Previous experience in office management, administrative support, or program coordination preferred.
• Language Proficiency: Bilingual proficiency in Spanish and/or Portuguese is strongly preferred.

Skills and Ability

• Communication: Strong oral and written communication skills; ability to present information clearly and respond effectively to questions from district staff, school administrators, special education administration, and the broader community.
• Analytical Problem Solving: Sound reasoning and problem‑solving skills to evaluate district‑wide information.
• Relationship Building &
  
  Collaboration:
  
  Ability to establish and maintain positive, effective cross‑departmental working relationships.
• Cultural Proficiency: Demonstrated cultural proficiency and competence in fostering an equitable and inclusive district environment.
• Reliability, Professionalism & Composure: Maintain regular, predictable, and punctual attendance; exhibit professionalism and composure.
• Organization & Time Management: Strong organizational and project‑management skills.
• Data Usage: Ability to use district data to help with planning, resource management, and improving office processes.
• Technology Proficiency: Proficiency in using technology and enterprise software; ability to operate a computer and utilize systems relevant to district operations.
• Compliance & Confidentiality: Commitment to performing all duties in compliance with state and federal laws, policies, and collective bargaining agreements; ability to maintain strict confidentiality.

Essential Duties and Responsibilities

I. Communication and Meeting Coordination

• Assist in managing department inquiries by responding to routine questions and coordinating with staff to ensure all messages receive professional follow‑up.
• Handle calls, emails, messages, and daily requests efficiently, maintaining professionalism at all times.
• Attend meetings to take notes and keep track of important information.
• Assist in keeping the department’s website and online resources current with up‑to‑date information and helpful links for families.

II. Office Administration and Compliance

• Process and maintain all incoming and outgoing…