Operations Specialist; Part-Time

About the Role

This part-time role is intended to support and strengthen the US Operations & Finance team. As an integral member of Speedgoat’s global Operations organization, you will support the US team based in Framingham, MA, and collaborate closely with colleagues in both the United States and Switzerland. In this role, you will help ensure efficient operational and financial processes that support our customers and internal teams.

The position will initially focus on logistics coordination, travel expense management, and sales tax compliance, with the opportunity to expand into Purchase Order (PO) processing as you become familiar with Speedgoat’s internal systems and processes.

• Manage domestic and international shipments, including export and import activities
• Prepare and maintain export documentation and obtain required certificates and filings
• Monitor shipments in transit and proactively resolve issues such as delayed, stuck, or lost packages
• Coordinate closely with Fed Ex, freight forwarders, customers, and internal teams to ensure on-time delivery
• Apply and follow clear rules and procedures for incoming and outgoing shipments

• Review, scan, and process employee travel expense reports
• Ensure expenses are complete, compliant, and accurately booked

• Upload and maintain sales tax exemption certificates in Avalara
• Ensure all exemption forms are valid, compliant, and up to date
• Support sales tax–related inquiries and direct customer service as needed

• Learn and support Purchase Order release processes
• Help ensure a smooth, accurate, and timely PO workflow
• Maintain close coordination with Order Processing in Switzerland to avoid delays or complaints

• Support day-to-day office and administrative needs
• Answer department phone calls as needed and route inquiries appropriately
• Identify, communicate, and elevate delays, issues, or irregularities to management
• Work closely with technical sales, customer support, and international production teams

• Associate’s or Bachelor’s degree in Business Administration, Finance, Operations, Logistics, or a related field (or equivalent experience)
• Experience in logistics, operations, finance administration, or order processing preferred
• Familiarity with export/import processes and shipping documentation is a plus
• Experience with expense processing and ERP or finance systems preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong communication skills and a proactive, solution-oriented mindset
• Comfortable working with international teams

Headquartered in Switzerland, Speedgoat develops hardware for real-time simulation and testing, transforming signals simulated in Simulink into real, physical signals that interface with external hardware devices. Our customers are engineers and scientists developing next‑generation control systems for autonomous vehicles, electric aircraft, robotics, and more.

Based in Framingham, MA, our U.S. office is strategically located near Math Works headquarters to support our close collaborative relationship. With a small local team, we combine the agility and culture of a startup while leveraging the resources and global reach of our Swiss and German offices.

Speedgoat Inc. is an equal opportunity employer and is committed to building an inclusive workplace. We do not discriminate against any employee or applicant based on race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, or any other protected status under applicable law.

Reasonable accommodations are available for qualified individuals with disabilities throughout the hiring process.

This is your chance to contribute to complex engineering solutions in electrification, autonomous technologies, and automation. Located nearby the headquarters of Math Works in Framingham, MA.

This position requires U.S. citizenship due to the nature of the customers served.