Assistant​/Associate University Registrar Curriculum, Catalog, and Degree Completion

Position: Assistant/Associate University Registrar for Curriculum, Catalog, and Degree Completion - Framingham State University
Job Description:

GENERAL STATEMENT OF DUTIES:

The Assistant/Associate University Registrar for Curriculum, Catalog, and Degree Completion plays a key leadership role in managing degree audit processes, curriculum records, and graduation requirements. This position ensures the accuracy and integrity of student records, oversees degree completion processes, and collaborates with academic leadership to maintain compliance with institutional and accreditation standards. Additionally, this position supports the implementation, maintenance, and continuous improvement of the Coursedog Catalog Management tool and assists with the production of the undergraduate and graduate catalogs.

SUPERVISION RECEIVED:

Reports to the University Registrar/Executive Director of Student Records & Registration Services or other senior staff member assigned to the Office of the University Registrar.

SUPERVISION EXERCISED:

May exercise supervision over staff and student personnel assigned to the Office of the University Registrar.

EXAMPLES OF SPECIFIC

DUTIES AND RESPONSIBILITIES:

* Manages the degree audit process for undergraduate and graduate students, ensuring timely degree clearance and certification.

* Maintains and updates curriculum and degree requirements in Degree Works and Banner, ensuring accuracy in academic records and compliance with University policies.

* Documents and coordinates approved curriculum changes, including updates to program requirements in Degree Works.

* Maintains and updates the 4-year, 5-year, and 6-year program pathways in collaboration with academic departments to ensure alignment with curriculum changes and graduation requirements.

* Assists with the maintenance and functionality of Degree Works and Banner for degree audits and curriculum management.

* Collaborates with IT and the Associate University Registrar for Operations and Systems to improve information workflow automation for curriculum updates and degree audits.

* Works closely with department chairs and program coordinators to verify degree completion requirements.

* Ensures compliance with institutional, state, and federal regulations related to degree completion, student records, and academic policies.

* Assists in maintaining student records in compliance with FERPA and other legal requirements.

* Collaborates on the ongoing use and maintenance of the Coursedog Catalog Management tool, working with academic departments and administrative offices to maintain accurate and up-to-date catalog information.

* Assists with the maintenance and production of the undergraduate and graduate catalogs, ensuring accuracy and alignment with approved curriculum and academic policies changes.

* Supports the University Registrar in overseeing academic standing processes and eligibility for student leadership roles, maintaining communication with relevant campus partners.

* Manages all activities related to diploma processing, degree conferral, and recognition of honors and distinctions.

* Develops and maintains Commencement lists, ensuring accuracy in reporting student credentials.

* Manages processes for students completing graduation requirements, including special cases and appeals.

* Supports the planning and execution of Commencement ceremonies for undergraduate and graduate programs.

* Participates in the preparation of the University Undergraduate and Graduate Catalogs, the RAM Handbook, and other academic resources.

* Serves as the primary records liaison to the Athletic Department, working closely with the Associate Athletic Director to ensure student-athletes meet NCAA and institutional academic eligibility requirements, including monitoring registration, academic standing, degree progress, and satisfactory academic progress.

* Serves as the Secondary School Certifying Official (SCO) for Veterans and Dependents, assisting with VA Enrollment Manager updates and ensuring compliance with federal regulations related to veteran education benefits.

* Works collaboratively with administrative offices to improve student and faculty access to curriculum and degree information.

* Represents the Office of the University Registrar on institutional committees, task forces, and working groups related to Retention and Degree Completion and/or special committees as assigned.

* Other related duties as assigned.

WORKING CONDITIONS:

* Primary work is conducted in-person on-campus in an office setting Monday-Friday, 8:30am - 5:00pm.

* May be eligible for limited hybrid work opportunities consistent with the Staff Telework Guidelines.

* Ability to work off hours and on weekends as needed (may include hybrid work access).

Requirements:

MINIMUM QUALIFICATIONS:

For Associate Director/Associate Registrar

* Bachelor's degree required;
Master's degree preferred.

* Minimum of six (6) years professional higher education administrative experience in a registrar's office or closely related office area in higher education administration.

* Demonstrated experience with student degree audit systems and curriculum…