Billing Specialist, Rental Assistance

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical 7 Bishop Street, Framingham, MA, Framingham, MA, US

3 days ago Requisition

Salary Range: $27.00 To $29.00 Hourly

Summary:

The Billing Specialist is responsible for all facets of data management, data processing and reporting to HUD, EOHLC and SMOC Administration and management of the payment process for the Section 8 Housing Choice Voucher Program (HCVP), Project Based Voucher Program (PBV), Massachusetts Rental Voucher Program (MRVP), Family Self Sufficiency (FSS) Program, Homebase, Residential Assistance For Families in Transition (RAFT) and Portability.

• Paid Time Off:
  All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and Eye Med Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including;
  Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

• Implement, develop and maintain information operations and reporting systems and any other associated database directories.
• Provide support to other departments and personnel in managing payment processes.
• Consult and advise senior management in analysis of data, record keeping and reporting requirements to determine the most efficient and effective data management systems that meet the agency’s priorities.
• Troubleshoot, along with Yardi staff, to develop processes and protocol in data management.
• Attend all relevant Yardi sponsored training, on-site or web-based, and facilitate the distribution of information and materials to appropriate staff within the agency.
• Attend and participate in meetings with funders such as EOHLC or HUD as required.
• Process check runs for the Rental Assistance Federal and State Programs and Family Emergency Services Programs as scheduled throughout the month every month.
• Save ACH Ledger statements to send to owners in a timely manner after processing each check run for RAP.
• Receive and review signed Lease and HAP Contracts in order to execute and release for payment to the new unit’s owner/property. Including processing of payment to previous unit owner/property as applicable.
• Maintain and process records for Tenant Accounts Receivable (TAR). This is applicable to owners who return funds due to over payments and also tenants who are required to enter into a repayment agreement.
• Review subsidy discrepancy reports and respond to properties with results as applicable.
• Billing and maintaining correspondence with public housing authorities in relation to portable federal vouchers.
• Possess a strong command of the Yardi software with Superuser access to be able to correct staff errors in Yardi as it relates to payments/adjustments.
• Process monthly reconciliation report and provide to finance department staff who will review and approve/correct.
• Process reports for Division Director, including meeting with Division Analyst.
• Attend and participate in RAP meetings as requested.
• Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
• Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies and procedures.
• Perform any other duties as assigned by Program Director, RAP and Division Director.

• Bachelor’s Degree preferred.
• Experience in accounting, data analysis, data management preferred.
• Knowledge of Excel, Windows, Word, and…