Senior Speakers Bureau Specialist

The Speakers Bureau team runs some of the most visible programming at Workhuman — from mainstage keynotes and customer speakers to executive thought leadership and webinar content. Behind every well‑run session, prepared speaker, and on‑time deliverable is someone making it all happen.

When our executives walk into the right room, our customer speakers take the stage prepared and confident, and world‑renowned thought leaders headline our events; it opens doors, deepens trust, and moves real business conversations forward. This role exists to make sure the work behind the scenes is as strong as what shows up on stage.

We’re looking for a Senior Speakers Bureau Specialist to be the execution layer across the full team. You’ll keep the trains running: tracking commitments, coordinating logistics, drafting speaker briefs and prep materials, and making sure nothing slips — whether that’s an executive keynote, a customer speaker appearance, a thought‑leader presentation or a live event session. You’ll move across the team where you’re needed most, which means you’ll build skills fast and see firsthand how speaker strategy gets made and delivered on a global scale.

If you’re early in your career and looking for a role where you’ll build fast, own real work, and be in the room for moments that matter — and you’re sharp, organized, and ready to hit the ground running — we’d love to hear from you.

• This is a hybrid role which requires at least 3 days a week onsite in our (brand new) Framingham, MA office.
• Applicants must have valid permanent work authorization in the U.S. (e.g., U.S. citizen, permanent resident). We are unable to offer visa sponsorship for this role.

• Coordinate logistics for executive speaking engagements, customer speaker appearances, thought‑leadership events, media opportunities, and partner events.
• Draft first versions of executive briefs, speaker prep materials, and talking points.
• Work with Executive Assistants and event teams to manage calendars, prep timelines, and deliverables.
• Help manage outside vendors — tracking edits, approvals, and deadlines.
• Support event coordination including scheduling, speaker prep, invoicing and post‑event reporting.
• Maintain speaker tracking systems, engagement documentation, and project dashboards.
• Ensure action items, follow‑ups, and deliverables are documented and tracked to completion.
• Continuously improve templates, workflows, and systems across the team.

• 1–3 years of experience in executive communications, PR, media relations, marketing, event management, project management, or a related field.
• Strong project management skills. Comfortable using Asana (or similar tools) to track milestones, manage internal and external stakeholders, and ensure deliverables ship on time.
• Clear, confident writing. You take a strong first pass on briefs and talking points — and you take direction well.
• Operational excellence. Organized, detail‑oriented, and comfortable managing multiple work streams.
• Proactive ownership. Anticipate needs, follow up without being asked, and flag risks early.
• Calm under pressure. Don’t rattle easily when things move fast or stakes feel high.
• Experience in B2B SaaS and/or emerging technologies (AI, HR tech, enterprise software, etc.).
• Experience supporting executive Linked In publishing workflows is a plus.
• Familiarity with Salesforce or other CRM systems is a plus.

• Engagements feel prepared, focused, and low‑drama.
• The team isn’t scrambling the night before a big appearance.
• Senior leaders trust your preparation.
• Stakeholders are proactively informed and aligned, with a clear source of truth.
• You start spotting ways to improve the system — and suggest them.
• Speakers internally and externally feel prepared and supported.

• Hands‑on experience with high‑profile events and top‑tier global media brands.
• A supportive team of colleagues that value good thinking, clean execution, and direct feedback.
• Real ownership early — with room to improve how things get done and make a visible impact fast.
• Room to grow — this role is designed to expand as you build confidence and…