Executive Admin Assistant

Pride Staff is currently seeking a highly organized, proactive, reliable and versatile Executive Assistant to to support a client in Frankfort, IL in a fast-paced manufacturing environment. This is not a traditional clerical role; it requires a unique blend of high-level administrative expertise, operational familiarity, and specialized regulatory compliance knowledge.

The ideal candidate will act as a strategic partner, managing day-to-day executive operations while confidently and discreetly handling critical business workflows including ERP system data management, DOT regulatory filings, corporate insurance documentation, and foundational multi-state sales tax compliance.

Schedule & Compensation

• Shift: 1st Shift, Monday through Friday, 7AM - 3:30PM
• Pay Rate: $30 - $32/hr (DOE)

Responsibilities

• Manage calendars for Owner and middle management
• Coordinate domestic and international travel arrangements
• Handle incoming and outgoing communications professionally
• Provide support during meetings, including scheduling and minute-taking
• Prepare and organize documents and reports accurately
• Enter data and generate reports as needed
• Maintain office organization and administrative systems
• Look up orders
• Ensure timely and professional "follow ups"

Required Qualifications

• Experience: 3-5+ years as an EA, specifically in a manufacturing or logistics environment.
• Tech Skills: High proficiency with ERP systems and Microsoft Excel.
• Compliance Knowledge: Proven experience with DOT regulations and filing paperwork.
• Business Aptitude: Comfort dealing with financial/legal concepts like insurance policies and sales tax forms.
• Traits: Exceptionally organized, discrete with confidential data, and comfortable working in a fast-paced plant environment. Strong analytical abilities and a high degree of emotional intelligence; able to navigate shifting priorities in a loud, dynamic environment.
• Discretion: Proven ability to handle highly sensitive and confidential business information with absolute integrity.

Preferred Qualifications

• Associate's degree in Business Administration or related field
• Proficiency with Microsoft Office Suite
• Experience with calendar management software
• Strong attention to detail
• Familiarity with ERP systems (Made 2 Manage)

Compensation / Pay Rate (Up to): $30.00 - $32.00 Per Hour