Administrative Specialist II

Administrative Specialist Ii

If you want to make a difference in your community and be a part of an exciting team, the Department of Corrections, we may have a career advancement opportunity for you! The Division of Probation and Parole District 18 is hiring for the position of Administrative Specialist II.

The Administrative Specialist II position is responsible for assisting with administrative duties within the district and entering accurate information into Kentucky Offender Management System (KOMS). The position will include communication with offenders, offenders' families, Department of Corrections staff, various state's Department of Corrections staff, Probation and Parole officers, and the Courts. All communications should be accurate and organized.

Responsibilities include, but are not limited to, the following:

• Ensure continued compliance with accreditation standards and correctional policies.
• Enter fees payments and reporting notes in KOMS.
• Review reports from courts and parole board
• Process required notifications to the courts, probation and parole officers and supervisors.
• Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3 territories.
• Review new arrests.
• Maintain all Policies and Procedures required for the KY Dept. Of Corrections.
• Complete and maintain required training associated with job duties.

The ideal candidate should possess:

• Excellent communication skills.
• Ability to work in an office setting and within all deadlines.
• Strong communication skills and have displayed the ability to complete work related activities in a professional manner.
• Ability to multitask with a proven history of sound decision making in high stress situations.
• Display the ability to think critically and analyze data to forecast positive outcomes.
• Ability to adapt to the ever-changing needs of the Department and Division.

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR

SKILLS:

One year of professional, administrative, or business experience.

Substitute EDUCATION for

EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for

EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Dan Fountain ntain