Department Academic Administration Assoc

Posting Details

Job Title Department Academic Administration Assoc

Requisition Number RE55576

Department Name 8E060:

Earth and Environmental Sciences

Work Location Lexington, KY

Grade Level 42

Salary Range $/hour

Type of Position Staff

Position Time Status Full-Time

Required Education AA

for more information about equivalencies: (Use the "Apply for this Job" box below)./equivalencies

Required Related Experience 4 yrs

Required License/Registration/Certification None

Physical Requirements Sitting/standing at workstation for extended periods; lifting and/or carrying light-weight objects.

Shift Monday – Friday; 8:00 am
-5:00: pm; and occasional evenings and weekends.

Support Academic Excellence and Departmental Operations in Earth & Environmental Sciences. The University of Kentucky is seeking a Department Academic Administration Associate to join the Department of Earth & Environmental Sciences in the College of Arts & Sciences. This position supports the day-to-day administration and operations of the department while serving as a key resource for students, faculty, staff, and departmental leadership.

Working closely with the Department Chair, Associate Chair, Directors of Graduate and Undergraduate Studies, and College partners, this role helps ensure efficient operations, effective communication, compliance with University processes, and a positive experience for members of the department community.

• Support daily departmental operations and administrative workflows for department leadership, faculty, students, and staff
• Coordinate submissions and requests through University systems, including purchasing, travel, hiring, payroll, facilities, IT, and student support processes
• Assist with course scheduling, student overrides, graduate student administration, and maintenance of departmental records and files
• Collaborate with College and University units to meet deadlines related to academic operations, budgeting, enrollment management, payroll, and faculty affairs
• Maintain departmental communications, including websites, listservs, resource email accounts, meeting materials, and faculty meeting minutes
• Coordinate department events such as colloquiums, visiting speaker presentations, student recruitment activities, faculty searches, conferences, and recognition events
• Assist faculty with travel reporting, administrative requests, and other operational needs
• Interpret and apply University policies, procedures, and administrative guidelines while promoting consistent and efficient practices

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced academic environment
• Excellent written and verbal communication skills for working with faculty, students, staff, visitors, and external partners
• Attention to detail, accuracy, and timeliness when managing records, reports, and administrative processes
• Sound judgment, discretion, flexibility, and professionalism when handling sensitive or confidential information
• Ability to collaborate effectively across departments and centralized College and University units
• Strong customer service orientation and commitment to supporting departmental success
• Experience maintaining administrative systems, tracking deadlines, and coordinating complex workflows
• Ability to adapt processes, solve problems, and work independently while contributing as a team member

• Associate’s degree
• 4 years of related experience

• Opportunity to play a central role in supporting faculty, students, and leadership within a dynamic academic department
• Broad exposure to academic administration, student support, faculty affairs, event planning, budgeting, and operational processes
• Collaborative work with colleagues across the College of Arts & Sciences and University community
• Hybrid work eligibility with approval
• UK’s Exceptional Benefits

The Department of Earth & Environmental Sciences relies on strong administrative coordination to support teaching, research, student success, and faculty activities. As departmental operations continue to involve collaboration across numerous College and University units,…