Executive Assitant & Compliance Administrator

• Location 210 COMMERCE BLVD,Frankfort, KY, 40601,United States
• Job Category Administrative, Assistant, Compliance

100% Employee-Owned Specialty Contractor

Full-Time

Frankfort, KY

AE Company

Due to continued company growth, AE Company is creating a new Executive Assistant & Compliance Administrator position to provide executive support to the Executive Leadership Team while coordinating key company compliance activities. This position manages meetings, travel, communications, follow-up, and confidential administrative needs while also maintaining licensing, contract, insurance, and corporate compliance processes across AE Company and its subsidiaries.

• Provide day-to-day executive support to the Executive Leadership Team, including time management, meeting coordination, travel arrangements, correspondence, document preparation, and follow-up on action items.
• Prepare meeting materials, maintain confidential records, coordinate leadership priorities, and assist with special projects and company initiatives.
• Maintain and renew business and contractor licenses, registrations, permits, corporate filings, and related compliance deadlines.
• Coordinate administrative contract review and routing; track approvals, executed agreements, amendments, key terms, and deadlines, and
  ** escalate
  * * items requiring CFO, legal, insurance, or operational review.
• Coordinate Certificates of Insurance, endorsements, bonding information, insurance renewal documentation, and subcontractor/vendor compliance records.
• Maintain company policies, SOPs, controlled documents, corporate records, and centralized compliance calendars.
• Support audits, claims documentation, regulatory requests, legal document coordination, and other compliance-related projects.
• Coordinate with internal departments, brokers, attorneys, vendors, and other outside advisors as needed.
• Perform other duties as needed or assigned.

• Exceptional organization, judgment, attention to detail, and follow-through.
• Ability to anticipate executive needs, manage competing priorities, and handle sensitive information with confidentiality.
• Strong written and verbal communication skills with a professional approach to internal and external relationships.
• Ability to manage recurring deadlines, research administrative requirements, identify issues, and follow matters through completion.
• Strong proficiency with Microsoft Office, Microsoft Teams, calendar and meeting tools, and electronic document-management systems.
• Executive support, compliance, contract administration, construction administration, insurance, risk, or office administration experience is preferred.
• Construction or electrical contracting experience and a related bachelor's degree are preferred, but not required.

AE proudly serves Central Kentucky with electrical, technology, engineering and automation, and excavating solutions. AE is a 100% employee-owned company recognized as a Best Places to Work in Kentucky.

AE is an Equal Opportunity Employer. All applicants must meet company hiring criteria for employment screening, including a drug test and background check.