Weatherization Project Specialist II

Job Title:Weatherization Project Specialist II

Work Group:Housing Contract Administration

FLSA Status:Exempt

Reports to: Asst. Director-Single Family/HCA Department Support Team

Responsible for administering activities for the Weatherization Assistance Program (WAP) funded by the Low-Income Home Energy Assistance Program (LIHEAP) and the US Department of Energy (DoE), including; drafting and managing WAP contracts with subrecipient agencies; assisting with WAP Policy Advisory Committee management; providing WAP technical assistance and training; revising WAP policies and procedures documents as needed; ensuring completion of Housing Contract Administration (HCA)
-funded projects while minimizing KHC's financial risk; developing processes/procedures for new projects as they pertain to new funding and/or state partnerships; providing guidance to network with software implementation and maintenance; revising and performing risk assessments; and reviewing invoicing for WAP work, identifying problem sub-grantees and other duties as assigned

• Manage contract executions and subsequent modifications.
• Provide basic technical assistance to subrecipients.
• Monitor and audit subrecipient draws processed by KHC Corporate Planning and Accountability (CPA) department and process draws if the assigned program(s) do not submit draws to CPA. Review financials in appropriate software system and other necessary supporting documentation for draw requests monthly.
• Monitor subrecipient expenditure rates to identify unused funding that can be re-allocated to other subrecipients.
• Provide technical assistance to subrecipients to ensure they can meet objectives and goals.
• Work with agencies to do a better identification of completion goals.
• Assist subrecipients with software system.
• Assist with risk assessments
• Manage all technical submissions and project setups in appropriate software systems
• Processes budget modification waivers
• Monitors production numbers and contacts subgrantees who are performing below benchmarks

Develop and submit DoE WAP State Plan.

• Assist with state plan, particularly with the budget
• Subgrantee allocations review
• Responsible for maintaining up-to-date knowledge of program regulations and requirements. Coordinates interpretation of regulations and standards of practice with HCA staff, ensuring consistency in program administration.
• Other duties as assigned

Federal housing programs, laws and regulations

Word processing/spreadsheet applications such as Microsoft Word/Excel

Basic rules of grammar and business writing

Basic mathematic principles

Collecting, analyzing and evaluating data

Dealing with a diverse group of external and internal contacts at all levels

Analyzing problems and reaching solutions

Developing, implementing and coordinating policies and procedures

Plan and organize work activities

Prepare reports

Handle sensitive/confidential information

Develop work plans and implement projects independently

Position requires knowledge of MS Office Suite products. Position requires ability to work effectively with a wide variety of people, including external contacts as well as cross-departmental teams; ability to work in a team and as an individual to gain consensus; ability to multitask; ability to deal effectively with conflict; ability to work well under high pressure situations; ability to plan and present ideas effectively, both verbally and in writing.

Position requires strong analytical skills, including problem-solving and attention to detail. Must be able to make sound, reasonable decisions and recommendations, meeting regular tight deadlines, and handle sensitive and confidential information.

This level of knowledge would normally be acquired through completion of a bachelor’s degree program in business administration, finance, management, public administration, social services or related field of study. Aminimum of four years’ related experience may be substituted for degree requirements.

Position…