Federal Program Specialist (Non-Merit

8/2/2026 (11:59 PM ET)

Federal Program Specialist (Non-Merit)

Pay Grade 16

Salary $52,283.52 - $78,425.28 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | NON-CHAPTER | 37.5 HR/WK

Hiring Agency General Government Cabinet | Department of Military Affairs

Location 100 Minuteman Parkway EOC Building, Boone National Guard Center Frankfort, KY 40601 USA

The Office of Management & Administration is hiring a Federal Program Specialist that:

• Independently provides direction and coordination in the administration of federal program grants.
• Reviews applications for expected state impact;
• Determines the compatibility of proposed activities with existing state policies and plans.
• May project and develop funding allocations for third parties.
• Oversees fund matching requirements and indirect costs.

Job duties include but are not limited to the following:

• Reviews applications/audits Department federal programs.
• Makes recommendations to Budget Manager on notable findings and corrective action plans and compatibility with state policies and plans.
• Provide technical assistance to Department staff to ensure compliance with federal programs.
• Monitors budgeted and actual expenses in federal awards.
• Create, review, analyze and monitor all financial reporting and budgets of subrecipients for appropriateness and allowability.
• Reviews all federal grant awards and DoD Cooperative Agreements.
• Establishes funding allocations, reimbursement rates and indirect costs.
• Establishes eMARS grant management components to ensure proper fiscal tracking.
• Loads funds into eMARS program lines and monitors all grant funding lines (BQ39LV
  2).
• Maintains Department's compliance for sams.gov, grants.gov and go.fema.gov.
• Prepares modifications and federal amendment requests to make changes to grant and cooperative agreements based on budget analysis and ensures funds are obligated in the required timeframe.
• Works with programmatic staff and partners to suggest possible options when money is not obligated timely.
• Ensures all fiscal components are completed and compliant for closeouts.
• Ensures weekly DoD 270 process is completed by divisions for all DoD cooperative agreements to ensure timely reimbursement.
• Monitors outstanding DoD Cooperative Agreement receivables and serves as liaison between DoD-USPFO and Department's Accounting branch.
• Maintains the Cooperative Agreement DAHA and executes and maintains the Cooperative Agreement CPP.
• Assist Budget Manager with development of the biennial budget.
• Assist Department's Accounting Branch with the annual schedule of expenditures for federal awards report and the annual comprehensive annual financial report.
• Works with Department's Accounting Branch, divisions and the KY National Guard to manage budget needs during emergency activations.

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR

SKILLS:

Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field. Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Substitute EDUCATION for

EXPERIENCE:

A master's degree will substitute for one year of required experience.

Substitute EXPERIENCE for

EDUCATION:

Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions Work typically involves extensive contact with the public. Travel may be required.

If you have questions about this advertisement, please contact Crystal Simpson at crystal.l.simpson
10.nfg or .

An Equal Opportunity Employer M/F/D