Associate VP of Capital Planning & Facilities

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FT EXEMPT-610001 Main Campus, Frankfort, KY, US

5 days ago Requisition

TITLE: Associate Vice President of Capital Planning & Facilities Management

DEPARTMENT: Finance & Business Affairs

REPORTS TO: VP of Finance

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD

WORK HOURS:

37.5 hours per week

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt

The Associate Vice President of Capital Planning & Facilities Management reports directly to the President and provides strategic leadership for all campus planning, design, construction, facilities operations, environmental health and safety, risk management, space planning, grounds, and capital budgeting functions. This position is responsible for developing and executing the University’s comprehensive capital strategy, overseeing multimillion-dollar construction and renovation projects, ensuring the physical campus infrastructure supports the institution’s mission, and aligning all facilities-related functions with long-term institutional goals.

The Associate Vice President of Capital Planning & Facilities Management identifies and evaluates campus-wide capital renewal, deferred maintenance, and infrastructure needs, and collaborates with senior leadership to develop and prioritize major capital projects. This position manages the development and implementation of the University’s master plan, oversees regulatory compliance and life-safety programs, coordinates all state-funded plant renewal and replacement funds, and represents the institution in meetings with state, local, and federal agencies.

The Associate Vice President of Capital Planning & Facilities Management also leads continuous improvement initiatives related to sustainability, energy conservation, space utilization, operational efficiency, and emergency preparedness.

• Provide executive leadership and strategic direction for all capital planning, facilities management, design, construction, campus infrastructure, risk management, environmental health and safety, and deferred maintenance activities.
• Develop, oversee, and execute the University’s long-term capital strategy, including the Campus Master Plan, Six-Year Capital Plan, and Biennial Budget Request.
• Lead the planning, prioritization, justification, and presentation of capital renewal and construction projects in alignment with University goals and state mandates.
• Oversee all major construction and renovation projects from conceptual development through closeout, ensuring compliance with scope, budget, timeline, and regulatory requirements.
• Collaborate with Executive Leadership, Deans, Budget and Planning, and external agencies to align capital priorities with institutional strategy and financial capacity.
• Direct space planning efforts, including space optimization, allocation, utilization analysis, and policy development.
• Manage negotiations and coordination with state, city, and county officials regarding zoning, land use, real estate transactions, infrastructure planning, and code compliance.
• Ensure development, implementation, and ongoing improvement of campus-wide facilities operations, preventive maintenance programs, energy conservation initiatives, and infrastructure modernization.
• Provide executive oversight of risk management, environmental health and safety, life safety compliance, and emergency response planning.
• Lead the development of capital funding strategies, including state appropriations, grants, partnerships, and internal investment opportunities.
• Establish policies, procedures, and performance standards for Facilities Management operations.
• Oversee vendor, contractor, and consultant selection, contract management, and performance monitoring.
• Develop and implement communication systems to keep the campus informed regarding facilities operations, construction impacts, and safety updates.
• Serve on University planning, policy, and leadership committees as needed.
• Provide…