Proposal Coordinator

Proposal Coordinator

Department: Corporate/Administrative

Employment Type: Full Time

Location: Frankfort, KY

Compensation: $65,000 - $90,000 / year

HMB Professional Engineers is seeking a detail‑oriented and highly organized Proposal Coordinator to support our marketing and business development efforts. This role is ideal for a candidate who thrives in a deadline‑driven environment and enjoys collaborating with technical teams to produce compelling proposals.

Position Overview:

The Proposal Coordinator will lead the development, coordination, and submission of proposals, qualification packets, and marketing materials. This individual will work closely with engineers, project managers, and leadership to create high‑quality, compliant, and visually engaging responses to RFPs and RFQs.

• Coordinate and manage the full proposal lifecycle from kickoff to submission
• Develop, write, edit, and format proposals and qualification packets
• Ensure compliance with client requirements and deadlines
• Collaborate with technical staff to gather project information and tailor content
• Maintain and update proposal materials, resumes, and project descriptions
• Assist with presentations, marketing materials, and branding efforts
• Coordinate and maintain state DOT pre‑qualifications and related documentation
• Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs

Qualifications:

• Bachelor’s Degree in Marketing, Communications, English, or a related field
• Excellent written, editing, and verbal communication skills
• Strong organizational skills and ability to manage multiple deadlines

Technical

Skills:

• Proficiency in Microsoft 365
• Experience with Adobe programs and/or Canva preferred

• Experience responding to RFPs/RFQs, preferably in the A/E/C industry
• Familiarity with proposal processes for public sector clients is a plus

• Excellent compensation package
• Flexible work schedule
• Ability to work hybrid work schedule
• Competitive holiday and paid‑time‑off programs
• 401(k) Plan and Match
• Competitive health, vision and dental insurance premiums
• Company‑furnished life insurance
• Short and long‑term disability
• Parental leave
• Variety of voluntary benefit options
• Employee Assistant Program (EAP)
• Flexible Spending Account
• and More