Marketing Support Coordinator & Admin Assistant

Central Marketing Support Coordinator & Admin Assistant

Our client, a leading Medical Device Manufacturing Company, is looking for a Central Marketing Support Coordinator & Admin Assistant. This is for an initial duration of six months contract in Franklin Lakes, NJ.

Technical Skills Must Have:

• AI & Digital Enablement – Practical experience using AI tools (e.g., Copilot-style tools) to enhance productivity, automate workflows, and improve content quality and consistency.
• Digital Tools & Collaboration Platforms – Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) and working in collaborative, digital environments.
• Executive Communication – Strong written and verbal communication skills, with the ability to translate complex inputs into clear, structured communications for executive audiences.
• Executive Operations & Calendar Management – Proven ability to manage complex agendas and priorities across multiple senior leaders, including scheduling, prioritization, and ensuring meeting readiness.
• Structured Thinking & Attention to Detail – Ability to organize complex information, identify risks/opportunities, and maintain high accuracy in a fast-paced environment.

Nice To Have:

• Change Coordination & Enablement – Experience supporting large-scale initiatives, rollout, and change programs across global teams, driving adoption and consistent execution.
• Project & Program Management – Strong organizational capability to manage multiple priorities, track deliverables, and ensure execution discipline with clear follow-ups and escalation.
• Training, Enablement & Adoption Support – Experience supporting training or capability-building initiatives, including content rollout, adoption tracking, and continuous improvement.

Job Description:

The Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs, namely:

• VP, Digital Experience Management
• VP, Global Brand Strategy
• VP, Global Pricing
• VP, Launch Excellence and Insights

Role:

• This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment.
• The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done.
• This role combines executive support with structured marketing coordination and AI-enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work.

Responsibilities:

• Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.
• Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency.
• Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables.
• Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs.
• Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables.

Minimum Requirements:

• Bachelor's degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered.
• 1–3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role.
• Experience supporting senior leaders or working in a global, matrixed environment is advantageous.
• Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on…