Executive Assistant

We Are The People Who Give Possibilities Purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of Med Tech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

We are the makers of possible. Join BD to be part of a team that values your contributions and encourages you to bring your authentic self to work. We believe that the human element, across our global teams, is what allows us to continually evolve.

• Exercise independent thinking and judgment in establishing priorities. Work independently while maintaining confidentiality in handling correspondence, financial reporting, presentations, and HR materials.
• Collaborate and partner with executive leadership and the executive admin community.
• Maintain and prioritize a calendar of meetings, events, and travel.
• Demonstrate flexibility and resilience to changing schedules and priorities.
• Coordinate meeting logistics, event planning, and town-hall meetings for associates.
• Effectively plan ahead, proactively setting schedules to ensure leadership team readiness for major events and meetings.
• Coordinate travel plans including flights, trains, hotels, transportation, visa applications, and other international travel requirements; prepare itineraries.
• Orchestrate and track landmark activities and deliverables across the leadership team for administrative enterprise activities spanning finance, HR, portfolio management, and training.
• Adhere to T&E policies, including booking domestic and international travel and monthly reconciliation of business expenses.
• Maintain all files and correspondence that must be retained; exercise good judgment in routing and destruction of data.
• Perform all administrative duties including emails, letters, and other necessary materials.
• Keep personal computer skills current with BD technology.
• Handle departmental needs and issues such as computer-related problems, corporate cards, and office supplies.
• Coordinate orientation schedules and set-up for new hires.
• Provide ad-hoc support such as assembling or consolidating data and occasional note-taking in meetings.
• Perform related duties as assigned by management.

• High School Diploma or GED with formal training, or equivalent work experience; college degree preferred.
• At least seven years of experience as an assistant supporting senior executives in a global organization.
• High-level proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong confidentiality skills—trusted to handle highly confidential data at all times.
• Excellent calendar and meeting management skills.
• Ability to project and present a professional image of the executive office.

• Proficiency with SAP, Workday, and Concur.
• Experience scheduling domestic and international business travel and accommodations, including passport, visa, and expense report management.
• Positive team player who collaborates and agrees with other admin team members when required.
• Flexible to ad-hoc requests for support beyond the listed duties.
• Ability to handle many parallel tasks concurrently.

BD requires a minimum of four days of on-site presence per week for most roles. Remote or field-based positions will have different workplace arrangements as indicated in the posting. The primary work location is Franklin Lakes, NJ (USA).

COVID-19 vaccination is required for employment in certain locations. Testing may be available or required. BD considers accommodation requests in accordance with applicable law.

$33.10 – $53.00 USD hourly

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.